An automatic email response is a pre-designated reply that is generated by a software program for incoming messages.
Example 1
Here’s an example of an automatic email response
Suggested Subject: Thank you for your message
Good day,
Thank you for choosing Global Consult. We are currently on vacation, and we shall resume work on January 2nd, 2017.
You can still reach our 24-hour emergency helpline at the email address – [email protected]. If your inquiry is urgent, please contact Paola by phone at +1 614 776 7865
Thank you,
Global Consult.
Example 2
This email is an automatic out-of-office reply that informs the sender that the recipient is currently unavailable to respond to emails during a specified time frame.
Suggested Subject: Out-of-Office Reply
Dear Sender,
Thank you for your email. I am currently out of the office from [Date] to [Date] and will not be able to respond to emails during this time.
If you need immediate assistance, please contact [Name and Email] for [Reason for Contact]. I will respond to your email as soon as possible when I return.
Thank you for your understanding.
Best regards,
[Your Name]
Example 3
This email is an automatic reply that acknowledges the receipt of the sender’s message and expresses gratitude for their interest in the company’s products/services.
Suggested subject: thank you for contacting us
Dear Sender,
Thank you for contacting [Company Name]. Your message has been received, and we appreciate your interest in our products/services.
We are committed to responding to all inquiries promptly, and we will get back to you as soon as possible.
Thank you for your patience and understanding.
Best regards,
[Your Name]
Example 4
This email is an automatic reply that acknowledges the receipt of the sender’s message but informs them of the delay in responding due to a high volume of emails.
Suggested subject: response delay
Dear Sender,
Thank you for reaching out to me. I apologize for the delay in responding to your email.
I have received your message and am currently experiencing a high volume of emails. Please allow me some time to respond to your message.
Thank you for your patience and understanding.
Best regards,
[Your Name]
Example 5
This email is an automatic reply that informs the sender that their message encountered an error and provides instructions on how to resolve the issue.
Suggested Subject: Error Message
Dear Sender,
Thank you for contacting [Company Name]. Unfortunately, we encountered an error while processing your message.
We apologize for any inconvenience this may have caused, and we ask that you please try sending your message again. If the error persists, please contact our technical support team at [Technical Support Contact].
Thank you for your patience and understanding.
Best regards,
[Your Name]