Reply RSVP Emails

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By replying to the RSVP email, the recipient confirms their attendance or declines and provides any additional information requested, such as the number of guests they will be bringing or any dietary restrictions they have.

Sample 1: Accepting an RSVP

In writing this kind of email, endeavor to show delightfulness in your tone.

Suggested Subject: Accepting Your Invitation

Dear Anna,

Thank you for inviting me to your birthday party. I will be attending your party and have marked the date on the calendar.

I look forward to meeting you and hanging out with Jackson and the kids. See you on the 18th!


Jane Doe.

Sample 2: Accepting an RSVP

This kind of email should be brief and straight to the point.

Suggested Subject: Accepting your invitation for [title of event]

Dear Simon and Annie,

Thank you for inviting me to your wedding on June 19. I will be attending.

If there’s a dress code or anything I need to know beforehand, please let me know.

Thank you again for your invitation.

Kind Regards,

John Doe.

Sample 3: Rejecting an RSVP

It’s okay to decline to attend certain events. But when you do so, keep it polite and be appreciative of the person.

Suggested Subject: Declining your invitation for [title of event]

Dear Sandra,

Thank you for inviting me to your son’s bat mitzvah on the 18th of January.

Unfortunately, I’m going to have to decline your invitation as I will be out of town that day.

Thank you for inviting me, and congratulations on your son’s bat mitzvah.

Kind Regards,

Jane Doe.

Sample 4: Rejecting an RSVP

Invited for a birthday party but you won’t be available? Instead of ignoring the invitation, send an email declining the invitation.

Suggested Subject: Thank you; I won’t be available

Dear James,

Thank you for your invitation to your birthday party on the 17th of May. Unfortunately, I will be unable to attend as I will be out of town at a conference.

I appreciate your invitation and I hope you have a wonderful party.
Happy birthday in advance.


Jane Doe

Sample 5:  Changing Your Reply RSVP

Your reply should always portray sincerity in you and the wish that you can do something to be available.

Suggested Subject: Changing my RSVP

Dear Jane,

Due to some unplanned circumstances, Sophia and I will be unable to make it to your party on the 15th. We apologize for the change in plans this close to the date.

Have a wonderful party we hope to see you soon.


John Doe.

Sample 6: Changing Your Reply RSVP

Always state your reason for making such a request in a very polite manner.

Suggested Subject: I can’t make it

Hello Grace,

I’m emailing you to change my RSVP for your event. I would love to attend if you can host more guests.

John Doe.

Updated on December 23, 2023

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