From time immemorial, an interview has been critical in selecting a suitable candidate for a job. This function has remained vital even in today’s fast pace changing world. One thing you need to do is to inform the prospected interviewee of the details of the interview with your email copy. Here are samples to guide you.
Sample 1: Email Scheduling a Phone Interview
Here is the basic structure of how an email scheduling a phone interview should look and sound.
Suggested Subject: Phone Interview with [NAME OF COMPANY]
Greetings, [first name],
I appreciate your interest in the [job title] position at [company name] and submitting your application.
We want to invite you to an interview for [interviewer job title] with [interviewer]. The discussion will last a total of [duration of interview] minutes.
Please respond to this email immediately with your availability on the following dates and times: thank you for your cooperation.
Date/Time zone
Date/Time zone
Date/Time zone
We’re looking forward to chatting with you in the future.
Sincerely,
[Name]
[Signature]
Sample 2: Email Scheduling a Phone Interview
In writing your email, include vital information that may aid the interview process. Essential information like the time zone, where the parties involved are from separate time zones, is important.
Suggested Subject: Email to schedule a phone interview with [name of company]
Hello there [first name],
Thank you for your interest in the [job title] at [company name]. We’ve carefully studied your application papers, and we’re delighted to invite you to participate in an interview for the position.
Your phone interview will last around [duration of interview]. You’ll be chatting with [interviewer], who holds the position of [interviewer job title] at [company name].
During the following hours, please let us know whether you are available to receive your phone interview.
Date – Time – Time zone
Date – Time – Time zone
Once again, thank you for your interest in being a member of the [company name] team! Your conversation with us is something we look forward to.
Best wishes,
[Your name]
[Your email signature]
Sample 3: Email Scheduling a Phone Interview
Start by appreciating the interviewee for considering the company. Then outline the details of the interview, like the estimated duration, factors to be discussed, and anything the interviewee is expected to know/do before the interview.
Suggested Subject: Invitation for a Phone Interview
Hello there, Mr. Jimmy Bom
Thank you for your interest in the Cat food mixer job at MEOW! Company.
Our team is looking forward to the interview process after analyzing your application.
Ideally, we’d want to plan a 30-minute phone conversation with Mr. Darlington Kings, the Human Resource Manager at MEOW! Cat Food Company, at the time convenient for both of us.
The following are some possible dates and times:
31st January 2022 – 12 PM – EAT
2nd February 2022 – 4 PM – EAT
Please respond to this email and let me know if you are available at any time listed above.
Thank you for your time.
To confirm the day and time, I’ll arrange with Mr. Darlington Kings and send you an email including a calendar invitation.
Good luck,
Mr. David Jones,
Recruitment Officer.
Sample 4: Email Scheduling a Phone Interview
One thing you want to avoid like a plague is taking your interviewee unaware. You don’t want to see a person attending an interview all tense up. Hence, a prior invitation will help to alleviate the few associated with interviews.
Suggested Subject: Invitation for a Phone Interview for the Role of a [name the position]
Hello there, Esther,
Thank you for your interest in the Chicken Taster job at Chicken Corp.
Following a thorough evaluation of your application, we would like to invite you to an interview with Dr. Little, the Human Resource Manager of Chicken Corp.
The interview will be performed through a phone call and last around thirty minutes.
As a courtesy to you, we’ve prepared a list of possible dates and times for the next week. Please refer to this list for further information. Please look at the schedule and let us know which day works best for your schedule.
31st January 2022 – 12 PM – EAT
2nd February 2022 – 4 PM – EAT
We’re looking forward to continuing the dialogue shortly.
All the best,
John Doe,
Recruitment Officer,
Chicken Corp.
Sample 5: Email Scheduling a Phone Interview
The email below is a request for the interviewer to schedule a phone interview for the position the person applied for. The email states the availability of the sender and offers alternative dates if necessary. The email aims to schedule the phone interview at a mutually convenient time.
Suggested Subject: Request for Phone Interview Schedule
Dear [Interviewer’s Name],
I am writing to request a phone interview schedule for the position of [Job Title]. I am excited about the opportunity to join your team and eager to discuss my qualifications and experience further.
I am available for the phone interview on [Days of the Week], from [Time] to [Time]. Please let me know which date and time works best for you. If none of these times work for you, please suggest an alternative, and I will do my best to accommodate your schedule.
Thank you for your time and consideration, and I look forward to hearing back from you.
Best regards,
[Your Name]