When you receive a quotation from your supplier, it’s best to acknowledge the quotation with an email. The acknowledgment email could be for accepting or rejecting the quotation. Here are different samples for different needs.
Sample 1: Thank You Email Reply After Receiving a Quotation Letter
A thank-you email reply after receiving a quotation letter is an opportunity to show your gratitude for the time and effort the sender put into creating the quote.
Suggested Subject: Thank You for Your Quotation
Hello Asteroid Inc,
We would like to express our thanks to you for replying to our email requesting quotations for our upcoming project. We received a surprising number of quotations from different companies. We’re currently in the process of reviewing each of those proposals to find out which best matches our terms.
We’re going to be in touch with you in the coming weeks if your quotation meets our terms. For further clarification, we may be emailing you for assistance.
Thank you again for sending in your quotations.
Regards,
Jim Blessed.
Sample 2: Thank You Email Reply After Receiving a Quotation Letter
In the email, you should acknowledge receipt of the quotation and express your appreciation for the detailed information provided.
Suggested Subject: Acknowledging Receipt of Your Quotation
Hi Planet Projects,
We received an overwhelming number of responses to our quotation request emails. We’d like to thank you for your interest in our project to expand our offices in Nevada.
We will be reviewing all the quotations we receive to find out which best suits our terms. We may be in need of some information from you in the future, hence, we may be reaching out to you. If it’s not too much of a hassle, we’d like a point person to send any further inquiries.
Thank you again for sending in your quotation. We’ll be in touch.
Sincerely,
Jim Blessed.
Sample 3: Thank You Email Reply After Receiving a Quotation Letter
You can also briefly mention any next steps, such as considering the quote and getting back to the sender with any questions or concerns. Your polite and professional tone will help to maintain a positive relationship with the sender and will make a good impression.
Suggested Subject: Expressing Gratitude for Your Quotation
Hello Food Corp,
Thank you for responding to our quotation request to deliver food to all our branches in the southwest. We received a staggering amount of quotations from outstanding companies willing to partner with us. We do not take this for granted.
We will be reviewing each quotation to find the best fit for us. We may be reaching out to you concerning your quotation if we need further clarification.
After our review process, we’ll get back to you with a response. Thank you for your interest in working with us.
Sincerely,
Jim Blessed.
Sample 4: Quotation Acceptance Emails
A quotation acceptance email is a formal way to confirm your acceptance of a quote and move forward with the next steps in the process.
Suggested Subject: Acceptance of Your Quotation
Dear James,
I’m writing on behalf of Station Holdings Inc. With regards to the quotation email that was submitted on the 17th of June. Thank you for honoring our quotation request and sending in your quotation.
After a thorough review of your offer with regards to our project at hand, we have discovered that your quotation meets our metric and the details are in order. This should be regarded as an official email accepting your quotation.
We are currently drafting a purchase order in line with your quotation. We will send a copy immediately after we are done to officially get this process on the way.
We look forward to doing business with you.
Yours Sincerely,
Jim Blessed.
Sample 5: Quotation Acceptance Emails
In this email, you should clearly state your acceptance of the quote and provide any necessary details, such as the delivery date or payment terms.
Suggested Subject: Confirming Our Agreement on Your Quotation
Dear Samuel,
We are excited to notify you that your quotation sent on the 18th of December has been approved by our company for the expansion of our new offices. After reviewing a number of proposals, we’re excited to go with you as your pricing matched our budget and your stated time for delivery is in line with our plans.
We have scheduled a meeting on the 17th of January to officially set things off. Please reach out to us to finalize the details of this meeting.
If you have any inquiries or complaints, please contact Jane at 123-456-7890.
Thank you for working with us.
Yours Faithfully,
Simeon Todd.
Sample 6: Quotation Acceptance Emails
It is important to thank the recipient for their time and effort in creating the quote and to express your eagerness to work with them. Your professional and positive tone will help to establish a strong working relationship and set the stage for a successful project.
Suggested Subject: Moving Forward with Your Quotation
Dear Osarobo,
We’re writing this email with regard to the quotation you sent on the 17th of September. This email is an official approval of your quotation.
We reviewed a number of proposals and your quotation checked all of our boxes. We are excited to be going into business with you.
Please reach out to us to schedule a meeting to finalize the details of the proposal. If you have further inquiries, please don’t hesitate to reach us.
Yours Sincerely,
James Blessed.
Sample 7: Quotation Rejection Emails
A quotation rejection email is a polite way to decline a quote and to maintain a positive relationship with the sender.
Suggested Subject: Decline of Your Quotation
Dear Anna,
I am writing on behalf of Beats Inc. regarding the quotation sent by your company on the 18th of December. We’d like to thank you for taking out time to send us a detailed quotation. Your quotation was well presented and delivered.
Unfortunately, we’re going to be rejecting your quotation as the price in your quotation was far above our budget. Due to this, we have decided to go with another company.
We appreciate the time and effort you took to write and submit your quotation. We look forward to working with you in the future. If you have any inquiry, please do not hesitate to contact us.
Yours Sincerely,
James Hadid.
Sample 8: Quotation Rejection Emails
In this email, you should clearly state your decision to reject the quote and provide a brief explanation, if necessary.
Suggested Subject: Regrettably Declining Your Quotation
Dear Tunde,
I am the project coordinator of Hadid and Co. I am writing with regards to the quotation you submitted on the 18th of January. We were duly impressed by your quotation and would like to appreciate the time and effort it to prepare it.
At this point, we’re going to have to reject your quotation due to the fat that we already have a dedicated distributor for the project.
We’re going to be announcing new projects in the future and would like to consider you for some of them. Thank you for sending in your quotation. We look forward to working with you in the future.
Yours Sincerely,
Jim Blessed.
Sample 9: Quotation Rejection Emails
It is important to express your gratitude for the recipient’s time and effort in creating the quote and to keep the door open for future business opportunities by maintaining a professional and courteous tone. Your respectful response will help to maintain a positive relationship with the sender, even if you are not proceeding with their quote.
Suggested Subject: Thank You for Your Quotation – Declining for Now
Dear Iron Inc.,
We’re writing this email regarding the quotation you sent on the 18th of February with regard to our new set of offices. We appreciate the time you took to prepare your quotation.
At this point, we’re going to decline your quotation as the price your shipping fee is beyond our budget. Other than that your quotation met all our other requirements. If you’d like to continue discussions with a considerably lower shipping cost, please do not hesitate to reach out to us.
Thank you again for sending in your quotation. We look forward to doing business with you.
Yours Sincerely,
Samuel Rise.