After an interview session, the next thing is usually for the recruiter to review your performance and get in touch with you. It can be really overwhelming or downcasting to respond to such an email. Here are samples to ease the burden.
Sample 1: Response to a Rejection Email After an Interview
A response to a rejection email after an interview should be brief and professional, expressing gratitude for the opportunity to interview and maintaining a positive relationship with the company.
Suggested Subject: Thank You for the Opportunity
Dear Hiring Manager,
Thank you for letting me know of your decision in time. I appreciate the opportunity to interview for the position of assistant director at Wonder Production Company. I enjoyed learning about your company and its numerous projects.
I admit I was disappointed to receive your email informing me that I’d been rejected for the position. I hope that you’ll keep my resume on file peradventure another position opens up in your company.
If you don’t mind, I’d appreciate any feedback concerning my resume or performance during the interview.
Thank you again.
Best Regards,
Samuel Reynolds
Sample 2: Response to a Rejection Email After an Interview
It is important to thank the interviewer for their time and consideration and to express an understanding of their decision.
Suggested Subject: Continued Interest in the Company
Dear Mr. Alexander
Thank you for considering me for the position of product manager at Design Inc. I appreciate the time you took talking to me about the position. It was fun learning about your company’s culture and history.
I was disappointed to find out I didn’t get the position. But I completely understand that you chose the candidate you felt was a better fit. In light of that, I hope that you’ll keep a copy of my resume for future openings.
If it’s not too much, I would like some feedback on my interview and resume.
Thank you again,
Sandra Connor.
Sample 3: Response to a Rejection Email After an Interview
The tone should be positive and constructive, avoiding any negative or defensive responses.
Suggested Subject: Gratitude for the Interview Experience
Dear Mr Jason,
I just received your email informing me that I’ve been turned down for the Marketing Associate position. While I was disappointed to find out, I hope you’ll keep a copy of my resume for future opportunities in your company.
I want to thank you for considering me for the position. If you have the time, I would like some feedback on my interview and resume.
Thank you again,
Jack Osato.
Sample 4: Response to a Rejection Email After an Interview
Consider asking for feedback on how you can improve for future interviews, demonstrating a willingness to learn and grow. Plus, you can ask to be notified of future openings.
Suggested Subject: Acknowledging the Rejection Decision
Dear Ms. Imiefan,
Thank you very much for considering me for the motion designer position. Thank you for considering me for the position and for the time you spent talking to me about it.
If there’s an open position in your company that you feel I’d be a better fit for, please let me know.
Again, thank you for considering me for the position.
Regards,
Osarobo Jimoh.
Sample 5: Response to a Rejection Email After an Interview
Express a continued interest in the company and any future opportunities, to maintain a positive relationship and keep open the possibility for future opportunities.
Suggested Subject: Requesting Feedback for Improvement
Dear Mr. Jacob,
Thank you for getting back to me about your decision to go with another candidate. While I am saddened to find out I did not get the position of branch manager at ABC Industries, I am deeply appreciative of the opportunity to interview for the job and learn about your company.
If it’s not too much to ask, I would be interested to hear any feedback you have concerning my interview or resume. Any information you provide would be helpful to my job search endeavors. Please keep me in mind for future job openings.
Thank you again for your consideration and time, Mr. Jacob. I wish you and ABC Industries the absolute best.
Sincerely,
Jim Reeds.
Sample 6: Respond to Interview Feedback Email
An offer acceptance email is a professional way to confirm your acceptance of a job offer and provide written confirmation of the terms and conditions discussed.
Suggested Subject: Acceptance of Job Offer
Dear Mr. Samuel,
Kindly accept this email as a formal acceptance for the job of digital marketer at Voice and Name. Thank you for the opportunity to work with you, and I can’t wait to apply everything I’ve learned and learn more.
As stated in the offer email, I accept the terms and conditions and the starting salary of $72,000 with a $10,000 end-of-year bonus.
I look forward to starting officially and meeting the rest of the team on the 1st of June 2021. If you need further information, please do not hesitate to reach out to me. My contact address, phone number, and email have been attached to this email.
Thank you again for the opportunity to work with Voice and Name.
Sincerely,
Jason Todd.
Sample 7: Respond to Interview Feedback Email
In this email, you should express your excitement and gratitude for the opportunity to join the company and be clear about your understanding of the offer, including the job title, start date, and compensation.
Suggested Subject: Confirming my Excitement for the Opportunity
Dear Mr. Simon,
Thank you for getting back to me and offering me the position of Head of Marketing at Square Space. Kindly accept this email as a formal acceptance of the position. Thank you for the opportunity to work with you and prove myself to the team.
As the job offer email depicts, I accept the starting salary of $7,000 monthly and an increased salary of $8,000 after a successful two-month probation period.
I’m excited to meet the team and begin work officially on June 1. If you need further information from me, please let me know. You can reach me at (123) 456-7890 or by email at [email protected]
Thank you again for the opportunity to prove my value to the team.
Best Regards,
Michael Spade.
Sample 8: Respond to Interview Feedback Email
It is important to confirm any details related to benefits, relocation, or other terms discussed during the interview process.
Suggested Subject: Formal Acceptance of [Job Title] Position
Dear Ms. Parks,
Please regard this email as an official acceptance email for the position of Lead Designer at Design People. Thank you for the opportunity to work with you; I can’t wait to apply everything I’ve learned.
As stated in the offer letter, I accept a salary of $70,000. I accept the terms and conditions. Please find the necessary documents signed and attached to this email.
I look forward to officially joining the team on July 2. If you need more information from me, do not hesitate to let me know. You can reach me at (123) 456- 7890 or email me at [email protected]
Thank you for the opportunity to work with you and share my value with the rest of the team and company.
Sincerely,
Samuel Idemudia.
Sample 9: Respond to Interview Feedback Email
Mention any next steps, such as signing an offer letter or completing any necessary paperwork, and provide a clear timeline for these actions.
Suggested Subject: My Gratitude for the Offer and Next Steps
Dear Ms. Mayfield,
Thank you for calling yesterday to offer me the Account Manager position at the Banking Institute of Cambodia. I’m writing this email to officially accept the job offer. I’m looking forward to working with you and applying everything I know.
As discussed over the phone, I accept the starting salary of $75,000 for the first three months of probation and $80,000 after a successful probation period.
I look forward to officially starting and meeting the team on August 1. I’m excited to hit the ground running on all the ideas discussed. If you need any further information or anything I should make available on my first day, please let me know. You can reach me via email at [email protected]. You can also call me on (123) 456 7890.
Thank you again for the opportunity to work for the Banking Institute of Cambodia.
Best Regards,
Israel Evans.
Sample 10: Respond to Interview Feedback Email
Thank the hiring manager for their time and consideration, and express your eagerness to start your new role. Show your enthusiasm and professional demeanor to solidify your commitment to the company and start your new job on the right foot.
Suggested Subject: [Your Name] – Ready to Join the [Company Name] Team
Dear Mr. Asemota,
Thank you for your email offering the job of Head of Content at Oculus. Please accept this email as a formal acceptance of the offered position. I’m excited to apply my skill and produce results.
As stated in the offer email, I’m a fully remote worker.
My starting salary will be $30,000 for the first 2 months of probation, pending successful probation upon which salary would be $40,000.
The documents have been signed and attached to this email. Please let me know if you need any more information before my official resumption date on July 4.
Thank you for this opportunity to work with you and the rest of the team.
Sincerely,
Tobi Oyinkasola.