In business transactions, it is not uncommon to have clients make use of your credit lines. No matter the checks and balances in place, some of these clients may default in paying invoices. Here, you will find out how to request such delayed invoice(s) via email with our professional template.
Sample 1: Payment of an Overdue Invoice Request
Here is a template you will find helpful when you need to craft an email requesting an overdue invoice.
Subject: Overdue Invoices Request
Dear Jones,
How are you today? We supplied 100 bags of rice to your restaurants on 21 June 2016. The agreed price was 5000 USD, and this was after a 5% discount. An invoice reflecting these was duly issued to you; I have attached a scanned copy to this email.
You gave your word to pay in full within 30 days. However, 154 days have passed without you keeping to your commitment. We have sent you numerous reminders regarding this long overdue invoice before now. Though you pledged to make payments, we have not received any.
We at Onyx Farms hold you and your company in high esteem and do wish to continue the excellent relationship we have built over the years, as well as maintain the credit lines you have with us. We know you as one who keeps to agreements. This was one of the main reasons we agreed to supply your restaurants using our credit facility.
We believe you are doing all you can to ensure things are done correctly, despite your company’s minor setback two months ago.
We do not think it is necessary to resort to contacting any agency to help recover the much-needed funds. We also believe that you do not want it to get to that point because of the high reputation you have with us and with your numerous clients.
Thank you.
Sincerely,
Gabriella McQuinn
Supply Manager
Sample 2: Payment of an Overdue Invoice Request
This email serves as a reminder to a client that their invoice is overdue and prompts them to settle their payment as soon as possible. The email also offers assistance if the client has any questions or concerns.
Suggested Subject: Gentle Reminder: Payment Due for Overdue Invoice
Dear [Client’s Name],
I hope this email finds you well. I am writing to remind you that your invoice [Invoice Number] is now overdue. As we have not received your payment, I kindly request that you settle your outstanding balance as soon as possible.
Please note that late payments may result in additional fees and impact your credit score. If you have any questions or concerns, please do not hesitate to contact me.
Thank you for your prompt attention to this matter.
Best regards,
[Your Name]
Sample 3: Payment of an Overdue Invoice Request
This email serves as a final reminder to a client that their invoice is overdue and warns them of further action if they do not settle their payment soon. The email aims to prompt the client to settle their payment to avoid any inconvenience.
Suggested Subject: Final Notice: Payment Due for Overdue Invoice
Dear [Client’s Name],
I hope this email finds you well. Unfortunately, we have not received your payment for your overdue invoice [Invoice Number]. As this is our final notice, I kindly request that you settle your outstanding balance within the next five business days.
Please note that late payments may result in additional fees and legal action, which we hope to avoid. If you have any questions or concerns, please do not hesitate to contact me.
Thank you for your attention to this matter.
Best regards,
[Your Name]
Sample 4: Payment of an Overdue Invoice Request
This email offers payment plan options to a client with an overdue invoice to make it easier for them to settle their outstanding balance. The email aims to offer a solution that suits the client’s needs and helps them settle their payment.
Suggested Subject: Payment Plan Options for Overdue Invoice
Dear [Client’s Name],
I hope this email finds you well. We understand that paying an overdue invoice can be challenging, which is why we would like to offer you payment plan options. We can work with you to create a payment plan that suits your needs and helps you settle your outstanding balance.
Please let us know if you would like to discuss payment plan options and find a solution that works for you. We are committed to helping you resolve this matter as smoothly as possible.
Thank you for your attention to this matter.
Best regards,
[Your Name]
Sample 5: Payment of an Overdue Invoice Request
This email serves as a notice to a client with an overdue invoice that legal action will be taken if they do not settle their payment within the next seven days. The email aims to prompt the client to settle their payment to avoid any legal action and additional fees or costs.
Suggested Subject: Legal Action Notice for Overdue Invoice
Dear [Client’s Name],
I hope this email finds you well. Unfortunately, we have not received your payment for your overdue invoice [Invoice Number]. As per our company policy, we will take legal action if we do not receive your payment within the next ten business days.
Please note that legal action may result in additional fees, costs, and a negative impact on your credit score. We urge you to settle your outstanding balance as soon as possible to avoid any legal consequences.
If you have any questions or concerns, please do not hesitate to contact me. Thank you for your attention to this matter.
Best regards,
[Your Name]