With the continuous increase of competition in the marketplace, negotiation skill is now an indispensable tool. If you don’t master the art of seductive negotiation, the competitor is always waiting to crush you. Learn from the sample below to know how best to negotiate via email and start winning.
Sample 1: Practices for Negotiating with Email
When writing this type of email, you must give the person on the other end a good reason why you’re the ideal person.
Suggested Subject: Request for Price Reduction
Dear [Supplier’s Name],
I hope this email finds you well. We value the quality of your products, but we are facing budget constraints that require us to explore cost-saving measures.
We would like to propose a [insert specific percentage or amount] price reduction for the products we purchase from your company. We believe this would be a fair adjustment to reflect the current market conditions.
We are open to discussing any alternative proposals you may have, and we hope to maintain a strong business relationship with your company.
Thank you for your attention to this matter, and we look forward to hearing back from you soon.
Best regards,
[Your Name]
Sample 2: Practices for Negotiating with Email
This email is a negotiation email requesting a reduction in the quoted price. It provides a reason for the request and suggests that the vendor match their competitors’ pricing.
Suggested Subject: Request for Price Reduction
Dear [Vendor/Supplier Name],
Thank you for your quotation. We appreciate your offer, but unfortunately, the price is beyond our budget. We are interested in working with you, but we would need a reduction in price to make this happen.
We have researched the market and found that some of your competitors offer similar products at a lower price. We would be willing to consider your offer if you match or come close to their pricing.
We look forward to hearing back from you and hope that we can come to a mutually beneficial agreement.
Best regards,
[Your Name]
Purchasing Manager
Sample 3: Practices for Negotiating with Email
This negotiation email requests additional services to be included in the proposal. It acknowledges that this may result in an increase in cost but suggests negotiating a fair price for the additional services.
Suggested Subject: Request for Additional Services
Dear [Service Provider Name],
Thank you for providing us with your proposal for the project. We are impressed with your offerings and would like to move forward with your services. However, we would need additional services not included in your proposal.
We request that you include the additional services and provide us with an updated proposal that includes the new services. We understand that this may increase the cost, but we hope we can negotiate a fair price for the additional services.
We look forward to hearing back from you and hope that we can come to a mutually beneficial agreement.
Best regards,
[Your Name]
Project Manager
Sample 4: Practices for Negotiating with Email
This email is a negotiation email requesting longer payment terms. It acknowledges that this may be a stretch but highlights the long-standing relationship with the supplier and hopes for a mutually beneficial agreement.
Suggested Subject: Negotiation for Payment Terms
Dear [Supplier Name],
Thank you for providing us with your products/services. We appreciate your prompt delivery and quality products. However, we would like to discuss the payment terms for future orders.
We request a longer payment term of 60 days instead of the current 30 days. We understand that this may be a stretch, but we hope you can consider our request as we have been loyal customers for several years.
We look forward to hearing back from you and hope that we can come to a mutually beneficial agreement.
Best regards,
[Your Name]
Accounts Payable
Sample 5: Practices for Negotiating with Email
This email is a negotiation email requesting a faster delivery schedule. It acknowledges the supplier’s commitment to meeting deadlines and suggests that the faster delivery schedule will be required for upcoming projects. It also hopes for a mutually beneficial agreement.
Suggested Subject: Negotiation for Delivery Schedule
Dear [Supplier Name],
Thank you for the prompt delivery of the last order. We appreciate your commitment to meeting our deadlines. However, we would like to discuss the delivery schedule for future orders.
We have upcoming projects requiring more frequent deliveries and would like to request a faster delivery schedule. We understand this may require additional resources and effort, but we hope you can consider our request and provide us with an updated delivery schedule.
We look forward to hearing back from you and hope that we can come to a mutually beneficial agreement.
Best regards,
[Your Name]
Logistics Manager