Whatever the situation surrounding a missing vital item in the workplace is, it is important to report it promptly. One of the ways to get your boss aware of the situation is via email. Luckily, we have a template just for that.
Sample 1 for Reporting Missing Items To Your Boss
Here is a template you can replicate when reporting a vital item in your care.
Suggested Sample: Incident Report: [Item Name] Not Found
Good Morning Sir,
My name is Smith Jones; I am one of the company’s photographers, currently stationed at Studio B.
I will like to bring to your attention an unpalatable situation in which I found myself for about a week now. This has left me troubled as I made every effort to solve the issue.
I left the office late on Friday, 12 January 2017, after the photo shoot. In my haste to get home early, I left the Canon EOS 1D camera on the desk instead of placing it with the other equipment in the studio cabinet.
On resuming work by Monday morning, I could not find the camera on the desk. Every search effort proved futile as it was evident that it was missing. Some of my colleagues joined in the search. We have also inquired from the cleaners if they had seen the camera, but they all reported that they had not.
I take responsibility for this act of negligence, and I apologize for it.
Thank you.
Yours Sincerely,
Smith Jones
Sample 2 Email Reporting A Missing Vital Item in Your Care
Suggested Subject: Urgent: Loss of Critical Equipment
Dear Sir,
I hope this email meets you well? My name is Mark O’Brian; I am a full-time employee of the company. I work in the IT Department.
Sir, something happened this afternoon after the lunch break that I will like to make you aware of.
My HP laptop got missing at the office during this period. The computer was left in my bag and placed in a place I consider to be safe, while I left for lunch. On return, I found it is missing. I have searched through the premises with no results.
Other items belonging to me were removed from the bag and placed on the desk while the bag with the laptop is nowhere to be found.
I will like to report this matter to the police but thought to bring it to your notice before proceeding. Thanks for your understanding.
Yours,
Mark O’Brian
Sample 3 Email Reporting A Missing Vital Item in Your Care
Suggested Sample: Missing Item: [Item Name]
Dear Sir,
I hope your day went well. My name is Abraham Camp. I am the Store Supervisor in the Springfield County branch of the supermarket. During our inventory-taking exercise, we found out this afternoon that about 14 of our trolleys and some groceries items worth $2,500 from the store were missing. We have gone through the CCTV to solve this and have found no clues to show how this left the store.
We are yet to find an explanation for how these items got missing.
We have involved the Sherriff in this matter, and an investigation is ongoing. While we solve this issue, every employee has been briefed on the need to be vigilant.
We hope to resolve the issue soonest.
Thank you.
Yours, Abraham Camp
Sample 4: Reporting A Missing Vital Item in Your Care
A formal email reporting a missing vital item under the sender’s care. Urgent assistance is requested from the recipient in locating the missing item.
Suggested Sample: Urgent Request for Assistance – Missing Vital Item
Dear [Recipient’s Name],
I am writing to report a missing vital item that was under my care. I recently discovered that the [Item Name] is missing and I have searched everywhere but cannot find it. The [Item Name] is very important to our operations and we cannot function without it.
I am very concerned about this matter and would appreciate your urgent assistance locating the missing item. I have attached a photo of the item for your reference.
Please let me know if there are any steps that I can take to help locate the missing item. I would also appreciate any updates on the matter as soon as possible.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Sample 5: Reporting A Missing Vital Item in Your Care
This is a formal email reporting a missing vital item that the sender was responsible for. The sender expresses their concern and willingness to assist in locating the item and seeks the recipient’s help in finding it.
Suggested Sample: Report of Missing Vital Item in My Care
Dear [Recipient’s Name],
I am writing to report a missing vital item that I was responsible for. I am very concerned about the situation and I would like to do everything possible to help locate the missing item.
The [Item Name] was last seen in my possession on [Date], and I have been unable to locate it since then. I have checked all the usual places where the item is kept, but it is nowhere to be found. The [Item Name] is very important to our operations and we cannot function without it.
I would appreciate any assistance you can provide in locating the missing item. Please let me know if there are any steps that I can take to help with the search. I am also open to any suggestions you may have.
Thank you for your attention to this matter.
Sincerely,
[Your Name]