An email rejecting a business proposal is when a company tells someone that they are not going to use their ideas or plans for their business. When writing this kind of email, be polite in discarding the idea and don’t attack the personality of the person.
Sample 1: Emails for Rejecting a Business Proposal
Let the tone of your email show a sense of respect and gratitude for the person. Don’t just dismiss their idea; encourage them with your words to do more.
Suggested Subject: [Company Name] decision on your proposal
Dear Sir,
Thank you for showing interest in working with us on remodeling our new office blocks. Regrettably, your proposal didn’t make the cut and was rejected.
Considering the budget and scope of the project, your proposal does not meet the requirements for this project.
We wish you the best, and we hope to work with you in the future. If you’d like to contact us, please reach us at 123-456-7890 or email us at [email protected]
Thank you for your interest in working with us.
Regards,
Simon Momoa
Sample 2: Emails for Rejecting a Business Proposal
When you decline a proposal, be clear with your reason in a manner that won’t hurt the person making the proposition.
Suggested Subject: Regrettably, [Company Name] must decline your proposal
Hello, Ms. Faith
This email is a response to the business proposal you sent on May 4, 2021.
Thank you for offering to work with us on this project. Unfortunately, your proposal was not successful.
The reason behind this is that your proposal was 25% above our intended budget. As such, we had to go with another company on this project.
We’re open to looking at other proposals from you for other projects.
If you need further information on this project, call us at 123-456-7890 or email us at [email protected].
Thank you again for your interest in working with us.
Sincerely,
Jose Antonio
Sample 3: Emails for Rejecting a Business Proposal
Clearly explain why the proposal was not selected. This could be due to a better fit with another vendor, budget constraints, or a change in company priorities.
Suggested Subject: Thank you for your proposal: [Company Name]’s decision
Dear Wilson,
Thank you for honoring our meeting to present your proposal to renovate our offices. It was a very detailed proposal and well-executed proposal.
Regrettably, we will not be moving forward with your proposal. We’ve decided to go with a company that was 20% cheaper and had access to equipment at a significantly lower cost.
This is a bi-annual project, so feel free to send in a proposal for future projects.
Thank you again for your enthusiasm to work with us. We wish you the best in your endeavors.
Sincerely,
Jim Crow
Sample 4: Emails for Rejecting a Business Proposal
Let the proposer know that you appreciate their work and would be open to considering future proposals or working together in a different capacity.
Suggested Subject: [Company Name]’s proposal review outcome
Dear Ms. Anna
Thank you very much for your interest in working with us. We found your proposal interesting, organized, and very well presented.
However, we’re going to have to decline your proposal at this point in time. The reason behind this is that we have already contracted this service to another company.
We’ll be sure to contact you if any opportunity presents itself.
Thank you again for your interest in working with us we wish you success in your future endeavors.
Sincerely,
Jason Todd
Sample 5: Emails for Rejecting a Business Proposal
End the email on a positive note, wishing the proposer success in their future endeavors.
Suggested Subject: [Company Name] proposal update for [specific project/product]
Dear Samuel,
Thank you very much for your interest in working with us. Your proposal to supply us with tables and chairs for our new offices has been received.
We must commend you on the effort and work put into the proposal. It was very well done and covered everything we need for our new offices.
Unfortunately, we’re going to have to decline your proposal. This is because we’re already in a contract with another company to provide the furnishing for our new offices.
We open new branches yearly, so, feel free to send us a new proposal for future projects.
Thank you again for your interest in working with us.
For further inquiries, you can reach us at 123-456-7890 or email us at [email protected]
Sincerely,
Jim Blessed