Here are perfect samples of PO or purchase order letters to officiate a transaction. Always include the contact details, because any letter without an address is no letter at all.
Sample 1: Order Letter
In an order letter, be concise and straightforward with the order’s details. This may include the duration for which the order must be executed.
Suggested Subject: Order Letter for [ State the details of the order]
Greetings, Ms. Abigail,
As a result of our talks on (meeting date), we are pleased to place an order for 500 copies of the Science book written by Edgard Wallen for Class XI following the Educational Board requirements.
The shipment will be completed within seven days after the order’s placement.
If an order is not delivered within seven days, the order is deemed void.
Please see the attachment for the check number dated toward the order’s advance payment.
With best wishes,
Jim Ben,
Head Mistress, Green Achieves Academy.
Sample 2: Order Letter
In this order, the issuer further requested a call back to ensure the order had been well received. This is a good tactic to avoid delaying orders.
Suggested Subject: Order for [ Title of the order]
Greetings, Ms. Flounder,
A total of 22 indoor grill machines (Model #373837), all in silver, is what we’re looking to buy. If you could, please charge this purchase to our pre-existing account with you. We expect to receive this order by Sunday, January 1st, 2022, at the latest.
Please confirm that you have received this order by contacting us at 32321355 at any time during business hours to confirm receipt. Thank you so much for your help.
Damon Salvatore,
Salvatore Brothers Kitchen.
Sample 3: Order Letter
An order letter can be just three paragraph letter like the sample below. However, it should contain all the instructions.
Suggested Subject: Urgent Delivery Request: [Title of product]
Greetings, Ms. Thomas
I’m writing to order 59 units of the Samsung Smart TV you listed on your website. I think this product is still available for purchase.
I will be pretty grateful if they can be delivered by the end of the week. This order will be charged to our account.
Greetings, and thank you for your outstanding services.
Yours sincerely,
Philip Cray,
Attic Technologies Store Manager.
Sample 4: Order Letter
This email is a formal confirmation of an order made by the sender to the supplier. It states the product or service ordered, quantity, specifications, delivery date, and payment confirmation. The email aims to ensure the supplier understands the order details and can fulfill it without any issues.
Suggested Subject: Order Confirmation
Dear [Supplier’s Name],
I am writing to confirm my recent order of [Product/Service] placed on [Date] for [Quantity]. I appreciate your prompt response and professional service. As discussed, I would like to reiterate the specifications and delivery date, which should be no later than [Date]. I have also attached the payment confirmation for your reference.
Please notify me if there are any issues or concerns regarding my order. Thank you for your continued support, and I look forward to doing business with you in the future.
Best regards,
[Your Name]
Sample 5: Order Letter
This email is an urgent request for an order made by the sender to the supplier. It states the product or service needed, quantity, specifications, and required delivery date due to unforeseen circumstances. The email aims to request the supplier to expedite the delivery process and accommodate the urgent request despite the short notice.
Suggested Subject: Urgent Order Request
Dear [Supplier’s Name],
I am writing to request an urgent order of [Product/Service] due to unforeseen circumstances. The product/service is required by [Date], and I would appreciate it if you could expedite the delivery process. The quantity needed is [Quantity]; the specifications are attached to this email.
Please let me know if there are additional charges for an urgent order, and I will make the necessary arrangements. I understand this is short notice, but I hope you can accommodate this request.
Thank you for your cooperation, and I look forward to your prompt response.
Best regards,
[Your Name]