Many people make costly mistakes when writing emails with attachments. It is important that you clearly notify the recipient that your email contains one or more attachments. Here are some sample emails for you to follow.
Sample 1: Writing Emails with Attachments to a customer or potential client
This template can be used as a guide when you are trying to send sample products to a potential client or customer.
Subject: Product inquiry with image attachments
Dear Sir,
Please find attached to this email pictures of the products that are available in the supermarket and the discount prices. There are five (5) attached JPEG files.
Kindly let us know if there are details that require clarification. We will be glad to help.
Best regards.
Sample 2: Writing Emails with Attachments to your superior or supervisor
There are times when your boss or supervisor might ask you to send an update from your team or the latest project. Here is a template you can replicate.
Suggested subject: Response to inquiry with attachment list
Good morning madam,
In response to the inquiry you made concerning the list of machines and equipment available for inspection in December 2016, please find attached the list that gives the information you need.
Please, let us know if you have any questions regarding the information provided in the attachment.
Thank you.
Sample 3: Communicating with Attachments
This is a report attached email. The writer informs the recipient that they have attached the report requested and provides their contact information in case they need further clarification.
Suggested subject: Report Attached
Dear [Recipient’s Name],
I am pleased to submit the report you requested on [Topic]. As per your request, I have attached the report to this email.
Please feel free to contact me if you have any questions or require any further information. Thank you for your interest in this report.
Best regards,
[Your Name]
Sample 4: Communicating with Attachments
This is an invoice attached email. The writer informs the recipient that they have attached the invoice for services rendered and provide contact information in case of any questions or concerns.
Suggested subject: Invoice Attached
Dear [Recipient’s Name],
Please find attached the invoice for the services rendered by [Company Name] for the month of [Month and Year].
If you have any questions or concerns regarding the invoice, please do not hesitate to contact us. We appreciate your business and look forward to working with you again.
Thank you for your prompt payment.
Best regards,
[Your Name]
Sample 5: Communicating with Attachments
This is a job application materials attached email. The writer submits their job application materials, including their resume and cover letter, and expresses their interest in the job opening. They also provide their contact information for any questions or further information.
Suggested subject: Job Application Materials Attached
Dear [Recipient’s Name],
I am pleased to submit my job application materials for the [Job Title] position at [Company Name]. As requested, I have attached my resume, cover letter, and any other relevant documents to this email.
I am excited about the opportunity to work at [Company Name] and contribute to its success. Please feel free to contact me if you have any questions or require any further information.
Thank you for considering my application.
Best regards,
[Your Name]