An email requesting a price quotation or specifications from an organization is quite straightforward and can be easily accomplished using your existing knowledge of good email writing skills and etiquette.
Email Sample for Writing Quotations to Customers
This template assumes that a school owner has sent you an email requesting your quotation to develop a website. She states in her email that she wants a website that people can visit to get information about her school, and parents can use it to complete the registration of their children or wards, check the reports and performance of their wards, and make payments. Below is a sample response.
Suggested Subject: Quotation from Bespoke Solutions
Good day, Andrew,
Thank you for your interest in our solutions at Bespoke Solutions Inc.
Bespoke Solutions Inc. is a leading software development firm with an impressive track record of creating responsive solutions to support organizational objectives. We offer a broad range of website development solutions. Please find attached our comprehensive price list.
Our understanding of your need based on your request for quotation is that you need a comprehensive school management solution with e-commerce functionality plus front and back-end support to enable you to manage the entire client engagement and support process online.
Our prices for developing such solutions include:
– Basic site – (Price and description of components)
– Basic site plus e-commerce- (Price and description of components)
– School management system – (Price and components)
Please do not hesitate to contact us for any additional information/ clarification.
Warm regards
Annalie Smith
Bespoke Solutions Inc.
Sample 2: Email Quotations to Customers
This email provides the customer with a quotation for the services requested. The writer thanks the customer for their interest and includes a detailed breakdown of costs, taxes, and fees.
Suggested Subject: Quotation for Services Requested
Dear [Customer Name],
Thank you for your interest in our services. As requested, please find attached our quotation for [service/s] to be provided. Our quotation includes a breakdown of costs, including all applicable taxes and fees.
We are confident that our competitive pricing and excellent service will meet your needs. Please let us know if you have any questions or require any further information.
Thank you for considering us for your [service] needs. We look forward to the opportunity to work with you.
Best regards,
[Your Name]
Sample 3: Email Quotations to Customers
This email is a revised quotation for services. The writer has adjusted the original quotation to better suit the customer’s needs. The revised quotation includes a detailed breakdown of costs, taxes, and fees.
Suggested Subject: Revised Quotation
Dear [Customer Name],
Thank you for considering our services. Please find attached our revised quotation for [service/s] to be provided. We have made some adjustments to our original quotation to better suit your needs.
We are committed to providing you with the best possible service at competitive pricing. Our revised quotation includes a detailed breakdown of costs, including all applicable taxes and fees.
Please let us know if you have any further questions or require additional information. We look forward to the opportunity to work with you.
Best regards,
[Your Name]
Sample 4: Email Quotations to Customers
This email is a customized quotation for the customer’s unique needs. The writer has reviewed the customer’s requirements and prepared a quotation tailored to meet those needs. The quotation includes a detailed breakdown of costs, taxes, and fees.
Suggested Subject: Quotation for Customized Services
Dear [Customer Name],
Thank you for considering our services. We have reviewed your requirements and prepared a customized quotation to meet your unique needs. Please find attached our quotation for [service/s] to be provided.
Our quotation includes a detailed breakdown of costs, including all applicable taxes and fees. We are committed to providing you with the highest quality service at competitive pricing.
Please let us know if you have any questions or require any further information. We look forward to the opportunity to work with you.
Best regards,
[Your Name]
Sample 5: Email Quotations to Customers
This email is a follow-up to the original quotation provided to the customer. The writer reminds the customer of the competitive pricing and excellent service provided and offers to discuss the quotation in more detail if needed. The writer thanks the customer for considering their services and expresses a desire to work with them.
Suggested Subject: Quotation Follow-up
Dear [Customer Name],
We hope this email finds you well. We would like to follow up on the quotation we provided to you for [service/s] to be provided. We understand that you may have other options, but we believe that our competitive pricing and excellent service make us the best choice for your needs.
Please let us know if you have any questions or require any further information. We would be happy to discuss the quotation with you in more detail.
Thank you for considering our services. We look forward to the opportunity to work with you.
Best regards,
[Your Name]