What do you do if you receive an email but realize from the content that the email isn’t meant for you? Should you respond, ignore the email, or forward it to the intended recipient? Here are some samples of emails responding to incorrect addressed emails.
Sample 1: Response to an Incorrectly Addressed Email
Here’s a sample of a short, courteous response to an incorrectly addressed email:
Suggested Subject: Please Verify and Foward Accordingly
Dear Matt,
Kindly verify the email address. I believe this email is intended for a different Elizabeth.
I have copied Elizabeth Andrew in Finance as this may be intended for her. But you can also send a follow-up to her and inform her about the mix-up.
Please let me know if I can be of further assistance.
Regards
Elizabeth Adam
Admin
Sample 2: Email To Respond to Incorrectly Addressed Email
This email is sent when the recipient receives an email intended for someone else. The email politely informs the sender of the mistake and encourages them to be more careful in the future.
Suggested Subject: Wrongly addressed email
Dear [Sender],
I hope this email finds you well. I received your email, but it seems it was addressed to the wrong person. I believe you meant to send it to someone else. Please double-check the email address next time to ensure it goes to the right person.
Thank you.
Best regards,
[Your name]
Sample 3: Email To Respond to Incorrectly Addressed Email
This email is sent when the recipient receives an email intended for someone else. The email informs the sender of the mistake and offers assistance while politely asking them to resend the email to the correct person.
Suggested Subject: Incorrect email recipient
Dear [Sender],
Thank you for your email, but I am not the intended recipient. I believe there has been a mix-up with the email addresses. Please resend the email to the right person, and let me know if there is anything else I can do to assist you.
Best regards,
[Your name]
Sample 4: Email To Respond to Incorrectly Addressed Email
This email is sent when the recipient receives an email intended for someone else. The email politely informs the sender of the mistake and asks them to double-check the email address to ensure it goes to the right person.
Suggested Subject: Incorrect recipient email address
Dear [Sender],
I received your email, but it seems that it was sent to the wrong email address. I am not the intended recipient, and I do not know the person you were trying to contact. Please verify the email address and resend it to the correct person.
Thank you,
[Your name]
Sample 5: Email To Respond to Incorrectly Addressed Email
This email is sent when the recipient receives an email intended for someone else. The email informs the sender of the mistake and explains that the recipient is not the intended person for the request.
Suggested Subject: Mistaken identity
Dear [Sender],
Thank you for your email, but I think you have mistaken me for someone else. Unfortunately, I cannot assist you with your request as it was intended for another person. Please check the email address and resend it to the correct person.
Best regards,
[Your name]