Email is an essential workplace tool and when it has to do with keeping the boss informed of activities going on in the office, it serves it better and officially. You may opt for an email if you intend to inform the boss of something at the office, especially if the boss wasn’t around during that time. Here are samples to guide you.
Sample 1: Emails to Update or Inform Your Boss
When writing this kind of email, take a moment to think about how your boss communicates and tailor your email to their style. For example, if they prefer short and to-the-point messages, avoid including unnecessary information.
Suggested Subject: Negligence of duty by staff
Dear Sir
As requested by your good self, I made a sudden visit to the branch at Miko street, took the necessary pictures and the report as per my findings is presented below.
A few clients came in between the hours of 8 am to 1 pm and the customer relationship manager attended to them very well. She gave them the necessary forms to fill out and registered their interest in the company. She thereafter directed them to the assistant sales manager who also carried out his duties diligently.
The cleaners were in their uniform, as opposed to the report received that they were often in casual wear. The office premises were visited 6 times during my stay there and it was cleaned thoroughly, leaving the environment fresh and tidy.
The Internal Control Officer was not in the office, and when asked, I was informed that he already took a leave of absence from you as his wife fell ill and was admitted to the hospital.
In general, no staff at the Miko branch appeared to have neglected his duty but all worked according to their job description.
Based on the above, I recommend that a CCTV Camera be installed in every room so that whenever there is a complaint of negligence, the recordings can be played to apprehend any staff flouting rules and regulations and also neglecting his duty.
I hope I was able to carry out this role and present a succinct update that meets your expectation(s). The pictures taken are attached to this letter.
Yours faithfully,
Maya.O
Junior Assistant
Supply Chain Department
Sample 2: Emails to Update or Inform Your Boss
Writing an email to your boss doesn’t have to be formal and rigid. Use a friendly and conversational tone, just as you would in a face-to-face conversation.
Suggested Subject: Summary update for [title]
Dear Sir:
Below is the update regarding our organizational safety and health administration procedures.
It is cultural that we designate specific staff members to various plants for safety purposes and this we keep practicing. It is also customary that we utilize diagrams, charts, and which are within the reach of every member of staff. It can be found at every branch of Maxxam and with every department.
As suggested, I contacted a translation services company to help translate all our manuals into different languages for ease of use, and our team is currently working on a plan to ensure all manuals are updated regularly.
Hope I covered all that you require.
Should you require further clarification(s), please don’t hesitate to point it out in a reply email and I shall attend to it immediately.
Yours faithfully,
Josephine. O
Health and safety personnel
Health and Safety Department
Sample 3: Emails to Update or Inform Your Boss
When updating your boss, explain how your work benefits the team, department, or company. Highlighting the benefits can make your email more engaging and show that you understand the bigger picture.
Suggested Subject: Request Update on [title of what the update is about]
Dear Sir,
As requested, the summary of the employment law research can be summarised as follows:
1. There are no new employment laws but amendments to sections of the old Labour Act.
2. At Section 2 (2), maternity leave beneficiaries were amended by adding ‘mothers who for one reason or another are required to stay with infants for longer’.
3. At Section 6 (4) (a), Trade Union was amended to read ‘Trade and Labour Unions or Associations’
4. At Section 43 (7), the minimum wage was increased by 5 cents.
Apart from the above, nothing more was changed in the Labour Act.
Please find the amended copy attached for ease of reference. I have also highlighted the affected sections.
Yours faithfully,
Maya. O
Company Secretary.
Sample 4: Emails to Update or Inform Your Boss
If you’re reporting on a project or task, provide context and explain why it’s important. This helps your boss understand the relevance of the update and can make the email more engaging.
Suggested Subject: Summary of [title of the project]
Dear Sir,
Completed:
1. East wing dusted
2. Furnishings removed from the gallery
3. Locks in the East wing were repaired
4. New window frames were replaced at the reception
5. Drinking water jacket was replaced
To-Do:
1. Wax all floor areas
2. Replace worn our bricks at the entrance
3. Get new solar panels to increase energy output
Issues/Comments:
1. Broken sockets in the west wing should be fixed by the electricians
2. The locker room requires more lockers for new intakes
Regards
Kierra. A
Head, Cleaning Department
Sample 5: Emails to Update or Inform Your Boss
Your boss likely receives many emails each day, so keep your email brief and to the point. Use bullet points or numbered lists to break up the information and make it easier to digest.
Suggested Subject: Update about [title of issue] between [date] to [date]
Over the previous weeks, I have been able to learn and accomplish many tasks I never thought I would.
It is has been a wonderful experience so far. Below is a summary of my achievements and question regarding the next coming weeks
Task Achieved:
1. How to interview government officials
2. In-depth Web research
3. Collection of waste samples to be recycled from various locations
4. Public Library book research
5. How to write reports
Concerns/Questions
1. I have been informed that I cannot get into the recycling room, please how do I view the recycling process?
2. My direct boss is on maternity leave, who do I report to henceforth?
Regards
Jane Doe
Sample 6: Emails to Update or Inform Your Boss
End your email with a clear call to action, such as asking your boss for their input or approval. This helps move the conversation forward and can make the email more engaging.
Suggested Subject: [title of issue] update
Dear Sir,
Please find attached, the requested update on the driver reshuffle.
Please let me know if you require any further clarification.
Regards,
Campton. A
Employee Relations Officer