Emails are a very effective and convenient way to schedule and confirm appointments. It does not intrude into your time or the receiver’s time, like phone calls, and sending a confirmation reply allows both you and the other party to verify that you have accurate details about upcoming meetings, communicate any changes, and coordinate your schedules.
Examples of Appointment Confirmation Emails
Below are sample appointment confirmation emails that would guide you in writing yours:
Sample 1
SUGGESTED SUBJECT: Confirmation of Appointment with FRANK WALES
Dear Mrs. Allen,
I would like to confirm your appointment with Frank Wales tomorrow, August 25th at 1 pm. Please contact me with any questions and keep me informed if there should be any changes.
Cordially,
Linda Brown,
Secretary, Lester Wester Limited
Sample 2
SUGGESTED SUBJECT: Shawn Williams – Appointment Confirmation
Dear Clinton,
This is a special reminder to confirm your meeting with Shawn Williams tomorrow June 18th by 10 am.
Your meeting is scheduled to hold at Lintel Scraps, Office 12 on the ground floor at Lanceman Street, Mainland China. The place is accessible by cabs.
This is Shawn’s cell phone number, just in case, +98157479837.
Please feel free to contact me if you have any questions. I would be ready to give the necessary assistance.
Thank you and have a great meeting.
Best Regards,
Alice Maxwell
Administrative Assistant to Shawn Williams, Lintel Scraps Limited
[email protected]
Sample 3
SUGGESTED SUBJECT: Appointment Confirmation
Dear Ms. Roberts,
I am glad you will be available for the meeting with our team by 9 am tomorrow January 21st at our Zonal Office.
You can contact me on this cell phone number XXXXXXXXXXX if you have any questions or change of plans.
Thank you and looking forward to meeting you tomorrow.
Cordially,
Evelyn Coker
Productions Director, Micara Productions
Sample 4
SUGGESTED SUBJECT: Confirmation of Appointment
Dear Mr. Robinson,
I am writing to confirm an appointment with you on the 24th of September, 2015 at Learned Hall, winter road. I genuinely appreciate a quick response from your side.
Best wishes,
Andrew Paul
Managing Director, Adrepal Photos
Sample 5
SUGGESTED SUBJECT: Doctor Appointment Confirmation
Hello,
Thank you for reaching out to me.
I would like to confirm my appointment with Dr. John scheduled for 12 October at 10:30 at the Lakewood Hospital.
Please let me know of anything to do beforehand to best prepare for the appointment.
Regards,
Steven Doe
Sample 6
SUGGESTED SUBJECT: Interview Appointment Confirmation
Hello (Hiring Manager),
Thank you for inviting me for the interview for the graphics designer position at Woculus on 12 November.
I would like to confirm that the meeting is scheduled for noon via zoom (or the company’s address).
Thank you for considering me for the position. Thank you for your time and consideration.
Sincerely,
John Doe
123-456-7890
Sample 7
SUGGESTED SUBJECT: Confirmation of Availability for our Appointment
Dear John,
This email is to confirm the appointment made over the phone yesterday. The meeting was scheduled to hold via zoom on September 7, 3:00 PM. Let me know if this still works for you.
Thank you for the opportunity. I am looking forward to it.
Regards,
Jim Stephen
Creative Director