Auto-reply emails are very helpful in improving customer support. Their primary purpose is to inform the customer that their inquiry was received, but it can also be helpful in providing additional information, such as working hours, how long it will take to receive a response, or links to additional information.
Auto-Reply Email Samples for Business
Below are some templates for writing automatic replies that are warm, personal, and effective for customer service:
Sample 1: During Service Upgrade
SUGGESTED SUBJECT: Network Services undergoing Upgrade.
Sample 2 – When you have too many messages
SUGGESTED SUBJECT: We have received your email and we’ll get back to you soon.
Sample 3 – When you check your emails once every week
SUGGESTED SUBJECT: Unavailable until Monday. Here’s what you can do…
Sample 4 – Short Response for Vacation
SUGGESTED SUBJECT: Currently Out-of-office on Vacation.
Sample 5 – Long Response for Vacation
SUGGESTED SUBJECT: On Vacation until October 10th. Forward urgent requests…
Auto-replies from the Support Team
Sample 6
SUGGESTED SUBJECT: We got your email! Here’s what to expect next…
Sample 7
SUGGESTED SUBJECT: Ticket Received. We are working on it.
Sample 8
SUGGESTED SUBJECT: Thanks for getting in touch. We’re on it.