You don’t want to take your boss unaware of any important meeting to be attended. Hence, you should send an email to inform the boss before the date and time fixed for the event.
Sample 1: Inform the Boss that an Appointment is Fixed
Grab your boss’s attention with an engaging subject line like “Great News! Your Appointment is Confirmed.” This will immediately let your boss know that something exciting is happening.
Suggested Subject: Appointment Confirmed: Exciting News for You!
Dear Sir,
I write to inform you of your meeting with the principal of your daughter’s school. The meeting is to hold on Friday, at 10 am in the principal’s office.
The meeting, as requested by you, is to discuss the possibility of the school management allowing your daughter to write the certificate examinations this year. You intend to convince the principal that she should be given the chance because her present grades are exceptional and she has been preparing diligently for it.
I did not discuss the details of the meeting with the principal. All she knows is that the father of a student of hers, Tara Wellington, would like to meet with her concerning his daughter.
Thank you.
Yours faithfully,
Lindsay Harris.
Sample 2: Emails to Inform the Boss that an Appointment is Fixed
Open your email with a warm greeting and a brief statement of excitement about the upcoming meeting. Use a friendly and approachable tone to build a connection with your boss.
Suggested Subject: You’re In! Appointment was Confirmed
Dear Madame,
This is to inform you that an appointment has been fixed with the Regional Manager of the company. He will be expecting you in his office, at the Regional Headquarters by 8 a.m., tomorrow.
The appointment was fixed with respect to the next Annual Company Picnic you had been made the chairperson of the Organizing Committee. You are to give a preliminary report in person.
You had requested the meeting be fixed for next week, but the office of the regional manager fixed tomorrow for the appointment as the regional manager will be leaving the country for an international conference the day after tomorrow.
I will send you a reminder at the end of operations today.
Yours faithfully,
Catherine Simpsons.
Sample 3: Emails to Inform the Boss that an Appointment is Fixed
Clearly state the date, time, and location of the appointment in the body of your email. If there are any special instructions or preparations needed, make sure to include those details as well.
Suggested Subject: Don’t Miss This: Appointment Confirmed for [Date/Time].
Dear Sir,
Sequel to your request that I fix an appointment with the Commissioner of Police, I write to inform you of your appointment with him this Friday. You are to have this appointment over lunch next Thursday 23rd February at the Le Meridian Restaurant.
A reservation has been booked for 2 pm on the said date.
I will send a reminder on Tuesday.
Theresa Yeoh.
Sample 4: Emails to Inform the Boss that an Appointment is Fixed
Provide a brief agenda or outline of what will be discussed during the appointment. This will give your boss a sense of what to expect and help them prepare any questions or input they may have.
Suggested Subject: Your Upcoming Appointment: Everything You Need to Know.
Dear Sir,
I have booked another appointment with the photographer. He will be here on Wednesday by 2 pm.
He is to take pictures of you that will be used in the rebranding of the company. He has taken different shots of everyone else and various parts and sections of the company. His contract was a-day photo session with the possibility of him being called for reshoots and extra shots. He has been called for two extra sessions and you have not been available for any of the sessions.
Mr. Olisa is one of the two most sought-after photographers in the city and he has billed the company for the Wednesday photo session.
The pictures are the only thing delaying the rebranding project.
Yours faithfully,
Florence Hanks.
Sample 5: Emails to Inform the Boss that an Appointment is Fixed
You can even opt for bullet points or short paragraphs to keep your email concise and easy to read. This will also help ensure that important details are not overlooked.
Suggested Subject: Let’s Meet! Appointment Confirmed with [Your Name].
Dear Ma,
An appointment has been set between you and the heads of the department. The meeting is to hold in the board room at 9 am on Monday. The meeting has been fixed to set a panel to investigate the sexual harassment allegations filed against the Marketing Manager by two female employees.
Also, another appointment has been fixed immediately after the former with the chief security officer. You want to review the new security protocol with him. He is to wait for you in your office.
Please, let me know if I need to make any adjustments. Thank you.
Yours faithfully,
Vladimir Yovorski.
Sample 6: Emails to Inform the Boss that an Appointment is Fixed
If you won’t be available to take charge of your duty as expected, inform your boss beforehand and provide an alternative before leaving. Here’s how to go about it.
Suggested Subject:
Suggested Subject: Appointment Scheduled: Get Ready for Some Great Discussions.
Dear Sir,
I write to inform you that I will be absent from my desk between the hours of noon and 1 pm, tomorrow. This is due to an appointment I have with my lawyer.
I have informed you about this appointment last week and you granted me permission, advising me to send you an email to the effect when the appointment is fixed. The appointment with my lawyer is of a domestic nature and will not affect the company or its image in any way.
Rachel will handle my desk while I am gone.
Thank you for your understanding.
Yours faithfully,
Dorcas Caine
Front Desk Officer.
Sample 7: Emails to Inform the Boss that an Appointment is Fixed
Consider attaching any relevant materials or documents that your boss may need in advance of the meeting. This will help ensure that everyone is on the same page and make the appointment more productive.
Suggested Subject: It’s On! Appointment Confirmed for [Date/Time] with [Your Name].
Dear Sir,
I write to inform you of my appointment with my gynecologist. The appointment has been fixed for two Tuesdays from today.
I will remind you next week and get someone to help with my responsibilities during the hours of my absence.
I apologize in advance for any inconvenience this may cause.
Thank you for your understanding.
Yours faithfully,
Pauline Pfeiffer.