These samples and templates contain everything that goes into writing an invitation letter. They will help you ensure you don’t miss important information on your invitation letter.
Sample 1: Invitation Letter
This invitation letter is written to a customer. This sample can be used when inviting customers to a company’s anniversary event, a launch, etc.
Suggest Subject: You’re Invited: [Event Name]
Dear (Insert recipient’s name)
This letter is an invitation to attend (name of the event), an event hosted by (name of company) yearly. It will be held on (date) at (Location of the event) from (start time) to (end time).
Please RSVP with a response on or before (response date)
You’re receiving this invitation because you’ve been a loyal customer to (name of company) and this is our way to show our appreciation.
Kindly get back to us if you have any questions or inquiries.
Regards,
(Your name and signature)
Sample 2: Invitation Letter
This sample can be used when inviting one to a conference. Note how the details of the event are stated in the letter.
Suggested Subject: Invitation to a conference
Dear (recipient’s name)
Warm greetings to you. You are cordially invited to our (event information) that will take place on (time and date of event).
This event will be to discuss (matters to be discussed).
You are being invited as you are a well-respected member of our company and we value your insight and contributions as we discuss ways to grow our company.
Kindly RSVP your response as soon as possible.
If you need any information or have any requests, please do not hesitate to reach out to us.
Regards,
(Signature)
Sample 3: Invitation Letter
This sample can be written to staff when inviting them to staff events. In this sample, the purpose of the invitation is to celebrate the company’s workforce. Since it’s an invitation to an inner circle, the letter takes an informal touch.
Suggested Subject: Invitation to Annual Workforce
Dear Jane,
This letter is an invitation to our annual workforce event, this event is hosted by Woculus yearly to celebrate the amazing people behind all the work we do. It will be held on the 12th of June at the metro museum, Times Square from 12 PM to 4 PM.
Please RSVP with a response on or before 8th June.
You’re receiving this invitation because you’ve been a loyal customer of Woculus, and this is our way to show our appreciation.
Kindly get back to us if you have any questions or inquiries.
Regards,
Jim Blessed
Head of Partnership Woculus
Sample 4: Invitation Letter
When hosting a conference, it’s essential always to send out an invitation letter to your guests. This is a lovely sample.
Suggested Subject: Invitation to a conference
Dear Jane,
Warm greetings to you. You are cordially invited to our Annual business conference that will take place on 30th of January at 12 PM.
This event will be to discuss:
The introduction of the new product.
Unveiling plans for expansion.
Series D Funding
You are being invited as you are a well-respected member of our company and we value your insight and contributions as we discuss ways to grow our company.
Kindly RSVP your response as soon as possible.
If you need any information or have any requests, please do not hesitate to reach out to us.
Regards,
Bob Walt
CEO Walt Media
Sample 5: Invitation Letter
This email is an invitation to a formal meeting held by an organization. It is sent to members of the organization, stakeholders, and other relevant individuals to participate in discussions about the organization’s future.
Suggested Subject: Invitation to Annual General Meeting
Dear [Name],
On behalf of [Organization Name], we are pleased to invite you to our Annual General Meeting (AGM) scheduled for [Date] at [Time] via Zoom. The AGM is a crucial event that allows members to review the organization’s performance, elect new board members, and provide feedback on current projects.
We would be honored if you could join us and contribute your ideas to help shape the future of our organization. Please find the agenda and the Zoom link attached to this email.
Looking forward to your participation.
Best regards,
[Your Name]
Sample 6: Invitation Letter
This email is an invitation to a career fair that provides opportunities for students to connect with professionals in their field of interest. The email highlights the benefits of attending the event and encourages the recipient to RSVP to confirm their attendance.
Suggested Subject: Invitation to Career Fair
Dear [Name],
We are delighted to invite you to our annual Career Fair scheduled for [Date] from [Time] to [Time] at [Location]. The event allows students to interact with top companies, learn about different career paths, and participate in various activities.
We believe that this event will be a great opportunity for you to connect with professionals in your field of interest and get insights into the latest industry trends.
Please RSVP by [Date] to confirm your attendance. We look forward to seeing you at the event.
Sincerely,
[Your Name]
Sample 7: Invitation Letter
This email is an invitation to a wedding ceremony, a significant event in the couple’s lives. The email is sent to family, friends, and other important individuals, inviting them to witness the couple’s union. The email details the ceremony and encourages the recipient to RSVP to confirm attendance.
Suggested Subject: Invitation to Wedding
Dear [Name],
We are delighted to invite you to our wedding ceremony scheduled for [Date] at [Time] at [Location]. We would be honored if you could join us on our special day and witness the start of our journey as husband and wife.
Please RSVP by [Date] to confirm your attendance, and let us know if you have any dietary restrictions. We understand that some may not be able to attend due to personal circumstances, but we hope you can join us in spirit.
We look forward to celebrating with you.
Best regards,
[Your Name]