Meeting Cancellation

Canceling a meeting is something you should avoid as much as you can. If you have to cancel an appointment via email, we have some templates that can serve as a guide.

Sample 1: To Cancel a Meeting Due to Illness

Here is a sample email on how to cancel a meeting due to illness.

Suggested Subject: Cancellation of tomorrow’s meeting.

Hello Jane,

This email is to inform you that the meeting scheduled for tomorrow at noon has been canceled. I’ve come down with a cold and have been instructed to be on bed rest till I feel better.

Please inform the rest of the team that the meeting is rescheduled till further notice.

Warm regards,
Lois Kent, CEO

Sample 2: To Cancel a Meeting Due to Unavailability

This email sample is for Canceling a meeting when you are unavailable.

Subject: Cancellation of Tomorrow’s Meeting.

Dear Team,

This email is to inform everyone of the cancellation of tomorrow’s meeting due to unforeseen events that have led to my unavailability.

I apologize for any inconvenience caused. We’ll reschedule sometime soon. Thank you for your time.

With Regards,
Peter Rogers.

Sample 3: To Change the Time of a Meeting

If you want to change the time of a meeting, then you will find this template useful.

Subject: Change of Time for Tomorrow’s Meeting

Dear Jane,

I hope this email finds you well. This email is to notify you that the meeting scheduled for noon tomorrow has been rescheduled for 3 PM tomorrow. Please inform the rest of the team of this recent development.

Thank you for your time.

Regards,
Barry West, CTO

Sample 4: Meeting Cancellation

This email is a cancellation notice for a scheduled meeting that offers an apology and an explanation for the cancellation. The email is polite and respectful of the recipient’s time and offers to reschedule the meeting at a more convenient time. The email also acknowledges any inconvenience that the cancellation may cause.

Suggested Subject: Meeting Cancellation – Apology

Dear [Name],

I hope this email finds you well. I regret to inform you that I must cancel our scheduled meeting for [date/time]. I apologize for any inconvenience this may cause and any inconvenience this may have caused.

Unfortunately, [reason for cancellation]. I understand that your time is valuable and I am sorry for any inconvenience this may cause.

Please let me know if there is anything I can do to make it up to you and reschedule the meeting at a more convenient time for you.

Thank you for your understanding, and I hope to hear from you soon.

Best regards,
[Your Name]

Sample 5: Meeting Cancellation

This email is a cancellation notice for a scheduled meeting that is urgent due to unforeseen circumstances. The email is polite and respectful of the recipient’s time and offers to reschedule the meeting at a more convenient time. The email acknowledges that the cancellation is short notice and apologizes for any inconvenience caused.

Suggested Subject: Urgent Meeting Cancellation

Dear [Name],

I hope this email finds you well. I am writing to inform you that our scheduled meeting for [date/time] must be canceled due to unforeseen circumstances. I apologize for any inconvenience this may cause and any inconvenience this may have caused.

I understand that this is short notice, but I wanted to inform you as soon as possible. Please let me know if there is anything I can do to make it up to you and reschedule the meeting at a more convenient time for you.

Thank you for your understanding and I hope to hear from you soon.

Best regards,
[Your Name]