Canceling a meeting is something you should avoid as much as you can. If you have to cancel an appointment via email, we have some templates that can serve as a guide.
Sample 1: To Cancel a Meeting Due to Illness
Here is a sample email on how to cancel a meeting due to illness.
Suggested Subject: Cancellation of tomorrow’s meeting.
Hello Jane,
This email is to inform you that the meeting scheduled for tomorrow at noon has been canceled. I’ve come down with a cold and have been instructed to be on bed rest till I feel better.
Please inform the rest of the team that the meeting is rescheduled till further notice.
Warm regards,
Lois Kent, CEO
Sample 2: To Cancel a Meeting Due to Unavailability
This email sample is for Canceling a meeting when you are unavailable.
Subject: Cancellation of Tomorrow’s Meeting.
Dear Team,
This email is to inform everyone of the cancellation of tomorrow’s meeting due to unforeseen events that have led to my unavailability.
I apologize for any inconvenience caused. We’ll reschedule sometime soon. Thank you for your time.
With Regards,
Peter Rogers.
Sample 3: To Change the Time of a Meeting
If you want to change the time of a meeting, then you will find this template useful.
Subject: Change of Time for Tomorrow’s Meeting
Dear Jane,
I hope this email finds you well. This email is to notify you that the meeting scheduled for noon tomorrow has been rescheduled for 3 PM tomorrow. Please inform the rest of the team of this recent development.
Thank you for your time.
Regards,
Barry West, CTO
Sample 4: Meeting Cancellation
This email is a cancellation notice for a scheduled meeting that offers an apology and an explanation for the cancellation. The email is polite and respectful of the recipient’s time and offers to reschedule the meeting at a more convenient time. The email also acknowledges any inconvenience that the cancellation may cause.
Suggested Subject: Meeting Cancellation – Apology
Dear [Name],
I hope this email finds you well. I regret to inform you that I must cancel our scheduled meeting for [date/time]. I apologize for any inconvenience this may cause and any inconvenience this may have caused.
Unfortunately, [reason for cancellation]. I understand that your time is valuable and I am sorry for any inconvenience this may cause.
Please let me know if there is anything I can do to make it up to you and reschedule the meeting at a more convenient time for you.
Thank you for your understanding, and I hope to hear from you soon.
Best regards,
[Your Name]
Sample 5: Meeting Cancellation
This email is a cancellation notice for a scheduled meeting that is urgent due to unforeseen circumstances. The email is polite and respectful of the recipient’s time and offers to reschedule the meeting at a more convenient time. The email acknowledges that the cancellation is short notice and apologizes for any inconvenience caused.
Suggested Subject: Urgent Meeting Cancellation
Dear [Name],
I hope this email finds you well. I am writing to inform you that our scheduled meeting for [date/time] must be canceled due to unforeseen circumstances. I apologize for any inconvenience this may cause and any inconvenience this may have caused.
I understand that this is short notice, but I wanted to inform you as soon as possible. Please let me know if there is anything I can do to make it up to you and reschedule the meeting at a more convenient time for you.
Thank you for your understanding and I hope to hear from you soon.
Best regards,
[Your Name]