How an organization helps to manage conflicts among its workers should first and foremost foster team spirit. This is why complaints regarding a hostile environment should not be taken lightly. Here are some templates to consider when reporting a co-worker’s hostility towards you.
Sample 1 Communicating the Issue of a Hostile Environment to Your Boss
Below are some templates to help you report an issue of a hostile environment to your boss.
Suggested Subject: Urgent: Concerning Behavior in the workplace
Dear Sir,
I hope this email finds you well. My name is John Dexter Anderson, employee number A150. I am the front desk officer at the Oakland branch of the company. I am the first point of call when customers come through the front door of the office complex.
I will like to bring to your notice the issue of persistent harassment by a colleague, Lynda Smith. He is an administrative officer responsible for entering clients’ data and transactions. Over the past three months, I have had to deal with constant bickering from her. This started due to the differences we had during the event organized by the Administrative Department in September 2016.
The situation worsened last week during the planning committee meeting for the upcoming training program for the new interns. This issue has affected me greatly as I constantly avoided her, even though we are meant to work together on this program.
I would like the management to intervene in this matter urgently. My commitment to the role I have been assigned is paramount to me. I am concerned that if this situation persists, the purpose of the training program may not be realized, besides the negative effect it will have beyond the program.
Thanks in anticipation.
Yours faithfully,
John Dexter Anderson
Sample 2 Communicating the Issue of a Hostile Environment to Your Boss
Suggested Sample: Notification of Hostile Work Environment
Good Afternoon Madam,
My name is Omar Johnson, and I am an accountant with the company. I am one of the company’s internal auditors.
Earlier, I brought to your attention the unresolved issues between me and Mr Kerry Seth, the senior marketing officer. While I have tried my best to ensure our working relationship remains professional and of mutual respect, I have faced undue hostility, constant conflict, and unnecessary remarks, some of which were quite offensive.
I plead with the management to intervene in this situation, as I have done everything I know to make peace. The hostile atmosphere is beginning to frustrate the junior staff members, some of whom have complained to their supervisors several times about it.
Thank you, ma.
Yours Sincerely,
Omar Johnson
Sample 3: Communicating the Issue of a Hostile Environment to Your Boss
In this email, you are explaining in detail the specific issues that have contributed to the hostile work environment. You are requesting your boss’s assistance in addressing the issue and creating a more comfortable and respectful work environment.
Suggested Sample: Concerns about Hostile Work Environment
Dear [Boss’s Name],
I am writing to express my concerns about the working environment in our department. I have observed several incidents that have made me uncomfortable, and I feel that the behavior of some colleagues is inappropriate and hostile. Specifically, there have been instances where colleagues have made derogatory remarks or used offensive language towards others. This has created a tense and uncomfortable environment, affecting my work and productivity. I would appreciate your help in addressing this issue and creating a more comfortable and respectful work environment for all.
Thank you for your attention to this matter.
Best regards,
[Your Name]
Sample 4: Communicating the Issue of a Hostile Environment to Your Boss
In this email, you are providing your boss with specific examples of the incidents that have contributed to the hostile work environment. You are requesting a meeting to discuss your concerns and explore possible solutions to address the issue.
Suggested Sample: Request for Meeting to Discuss Hostile Environment
Dear [Boss’s Name],
I would like to request a meeting with you to discuss my concerns about the hostile environment in our department. There have been several incidents that have made me feel uncomfortable, including instances where colleagues have made derogatory remarks, used offensive language, and exhibited aggressive behavior. These incidents have affected my productivity and work performance. I believe it is essential to discuss these issues with you and explore possible solutions to address this issue.
Thank you for your attention to this matter.
Best regards,
[Your Name]
Sample 5: Communicating the Issue of a Hostile Environment to Your Boss
In this email, you are formally lodging a complaint about the hostile work environment in your department. You are providing specific examples of the incidents that have contributed to the hostile work environment and how it has affected your work and productivity. You are requesting your boss’s immediate attention to the matter and assistance in resolving the issue.
Suggested Sample: Formal Complaint of Hostile Work Environment
Dear [Boss’s Name],
I am writing to formally lodge a complaint about the hostile work environment in our department. Despite my attempts to address this issue informally, it has not improved, and I feel it is essential to escalate the matter. Several incidents have made me feel uncomfortable, including instances where colleagues have made derogatory remarks, used offensive language, and exhibited aggressive behavior. This has created a hostile and unwelcoming environment, affecting my work and productivity. I request your immediate attention to this matter and your assistance in resolving the issue.
Thank you for your prompt attention to this matter.
Best regards,
[Your Name]