Writing an email recommending a staff member for a promotion is a delicate affair. This is because, if not done properly, it could seriously mar the staff member’s chances of getting promoted. These samples will help to ensure that it is properly written.
Sample 1: Email Recommending a Staff Member for Promotion
In this sample, the recommender’s supervisor writes the recommendation email.
Suggested Subject: Recommendation for Promotion
Dear Jane,
My name is Jason Todd, I am a team leader in the product department here at Insight Industries. I’m writing this email on behalf of Samuel Jakob, recommending him to be considered for promotion to product manager. As his supervisor for the past three years, Samuel’s work ethic and his work as a junior product manager greatly impressed me and made me confident that he is prepared for this promotion.
I believe his product management expertise, incredible attention to detail and his commitment makes him a great candidate for this promotion.
Under me as a junior product manager, Samuel has done nothing but grow and now shows great skill in his position. For reference, Samuel single-handedly designed the FortWix project. It was an elaborate project that would have taken a team of four at least 8 days to conclude. Due to the workload at the time, I tasked Samuel to do it alone and he turned it in in 11 days without any need for improvements.
Samuel’s attention to detail has made him a second pair of eyes for most of the junior product managers he works with. He delivers top illustrations that have little to no need for corrections.
Samuel has shown great improvements since he started working here. He’s created many products on multiple software, this tells of Samuel’s growth and skill.
For the reasons stated above, I am recommending Samuel Jakob for promotion to Product Manager. If you have questions about Samuel regarding his works, please do not hesitate to contact me.
On a side note, congratulations on closing the Hamson deal!
Sincerely,
Jason Todd.
Chief Product Lead
Sample 2: Email Recommending a Staff Member for Promotion
When writing this type of email, you must mention the qualities that set the person you’re recommending apart. Learn more from the sample below.
Suggested Subject: Highly recommend [Name/Company] for [industry/services]
Dear Kate Simmons,
I have worked with Jonathan Simon for the past four years since he has been employed as the Product Assistant in the Design and Ideation Department. I have been impressed consistently by both Jonathan’s skill and his personality towards his work and his performance on the job. I am very confident that he would make a great Product Manager.
Jonathan possesses great design skills that have enabled him to create impressive wireframes and products. He has even taken on additional design responsibilities such as product research and ideation.
Jonathan is a great asset to our company, and the experience he has gained on the job, and the constant development he’s undertaking makes him a great candidate for promotion.
I recommend him for a promotion to Product Manager without reservation. If you have questions about Samuel regarding his works, please do not hesitate to contact me.
Sincerely,
Jim Jake
Sample 3: Email Recommending a Staff Member for Promotion
Recommendation emails are formal in tone. Here’s a sample where the writer highlights the staff member’s leadership skills, work ethic, and dedication to their role.
Suggested Subject: Recommendation for [Staff Member’s Name] for Promotion
Dear [Employer’s Name],
I am writing to recommend [Staff Member’s Name] for promotion. I have had the pleasure of working with [Staff Member’s Name] for [Number of years], and I have consistently been impressed by their work ethic, professionalism, and dedication.
[Staff Member’s Name] has demonstrated exceptional leadership skills and has taken on additional responsibilities, often going above and beyond expectations. They have consistently exceeded their targets and contributed significantly to our team’s success.
I believe that [Staff Member’s Name] would be an excellent candidate for promotion, and I would highly recommend them for any leadership positions that may become available.
Please do not hesitate to contact me if you require any further information.
Best regards,
[Your Name]
Sample 4: Email Recommending a Staff Member for Promotion
This is a polite email recommending a staff member for promotion. The writer emphasizes the staff member’s hard work, dedication, and positive attitude, as well as their leadership skills and ability to take the initiative. They recommend the staff member for any promotional opportunities that may become available.
Suggested Subject: Promotion recommendation for [Staff Member’s Name]
Dear [Employer’s Name],
I am writing to recommend [Staff Member’s Name] for promotion. I have had the pleasure of working with [Staff Member’s Name] for [Number of years], and I have been consistently impressed by their hard work, dedication, and positive attitude.
[Staff Member’s Name] is a talented and driven individual who consistently exceeds expectations and takes the initiative in their work. They have taken on additional responsibilities and demonstrated strong leadership skills, often supporting and guiding other team members.
I believe that [Staff Member’s Name] would be an asset to any team, and I highly recommend them for any promotional opportunities that may become available.
Please let me know if you require any further information.
Best regards,
[Your Name]
Sample 5: Email Recommending a Staff Member for Promotion
This is a strong recommendation email for a staff member’s promotion. The writer emphasizes the staff member’s exceptional work ethic, professionalism, dedication, and ability to motivate and inspire others. They highly recommend the staff member for any leadership positions that may become available.
Suggested Subject: Strong recommendation for [Staff Member’s Name] for Promotion
Dear [Employer’s Name],
I am writing to recommend [Staff Member’s Name] for promotion strongly. I have had the pleasure of working with [Staff Member’s Name] for [Number of years], and I have been consistently impressed by their exceptional work ethic, professionalism, and dedication to their role.
[Staff Member’s Name] has demonstrated excellent leadership skills and has consistently gone above and beyond what is expected of them. They have a strong ability to motivate and inspire others, and their contributions to our team have been invaluable.
I believe that [Staff Member’s Name] would be an excellent candidate for promotion, and I highly recommend them for any leadership positions that may become available.
Please let me know if you require any further information.
Best regards,
[Your Name]
