An act of disloyalty is enough to fire an employee, but there are instances where the way to treat it is by bringing the employee’s attention to his or her action and warning them instead of an outright sack. This template will help you respond to a Disloyal employee via email
Sample 1 Conflict Management
Here is a sample template you can replicate when responding to a disloyal employee.
Hello Jennifer,
I hope you are doing well. Over the past few weeks, the management has noticed some of your actions that are against the company’s policy and are not in line with what we stand for at Braithwaite & Sons.
You signed several checks without proper authorisation. The fact that they were adequately recorded does not excuse that you went against your supervisor’s previous warnings, which were in line with the company’s policy.
Please desist from such actions immediately. You have already breached your employment contract. Persisting on these actions will mean severance of your contract.
We need a response from you showing that you will comply with all the laid down rules of the company subsequently.
Thank you.
Jane Baker
Assistant Chief Executive Officer
Sample 2 Conflict Management
Dear Andrew,
I hope your day has been good. It was brought to my notice that properties belonging to the organization and of sensitive nature are being used for your purpose. This organization does not encourage actions that put its interests in jeopardy.
Three of your colleagues at different times reported seeing you leave the office with the desktop printer. The reason for this was not communicated to them or anyone else. Every worker should desist from such actions as it could lead to disciplinary measures being meted out.
Every item belonging to the company should be left within the premises during and after office hours. This will ensure their proper handling and safety. You must show your commitment to the company by replying to this email and pledging your compliance with my directive.
Best regards,
Aquila Billings
Managing Director
Sample 3: Respond to a Disloyal Employee
This is a warning to discuss recent disloyal actions and to provide an opportunity to explain themselves, but with a threat of termination.
Suggested Subject: Regarding Your Disloyal Actions
Dear [Employee’s Name],
I am writing to you regarding your recent actions that have displayed disloyalty towards the company. We have received reports that you have been sharing confidential information with our competitors, which is a severe breach of trust and ethics.
As you are aware, sharing confidential information can cause irreparable harm to the company’s reputation, competitiveness, and financial stability. It is not the kind of behavior we expect from our employees, and it is not tolerated.
We are willing to provide you with a chance to explain yourself and make amends for your actions. However, if we find the accusations to be true, we will be left with no choice but to terminate your employment with us.
Please schedule a meeting with me as soon as possible to discuss this matter further.
Sincerely,
[Your Name]
Sample 4: Respond to a Disloyal Employee
This is a warning letter that serves as a formal reprimand for disloyal actions and provides a reminder of company policies and values.
Suggested Subject: Warning Letter for Disloyal Actions
Dear [Employee’s Name],
This letter serves as a warning regarding your recent disloyal actions. We have received reports that you have been engaging in activities that go against our company’s values and policies. Specifically, you have been spreading false information about the company to our clients, which is causing harm to our business.
We would like to remind you that as an employee of this company, you are expected to adhere to our values and policies. Your actions are not only unethical but also unacceptable and have caused harm to our reputation and financial stability.
We urge you to stop your disloyal actions immediately and focus on your work responsibilities. Failure to do so will result in further disciplinary actions, including possible termination of your employment.
Sincerely,
[Your Name]
Sample 5: Respond to a Disloyal Employee
This is a formal notification of termination of employment due to disloyal actions.
Suggested Subject: Termination of Employment
Dear [Employee’s Name],
We regret to inform you that your employment with our company is terminated, effective immediately, due to your disloyal actions. We have received multiple reports that you have been sharing confidential information with our competitors, which is a severe breach of trust and ethics.
As you are aware, sharing confidential information can cause irreparable harm to the company’s reputation, competitiveness, and financial stability. Your actions have put the company at risk, and we cannot tolerate such disloyalty from our employees.
We wish you all the best in your future endeavors.
Sincerely,
[Your Name]