Emails Requesting Confirmation Letter

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Most times, application letters get mixed up with other things that hinder them from getting the attention they require. As such, requesting a confirmation letter is necessary on certain occasions. These samples show will provide you with the proper format to write an email requesting a confirmation Letter on different occasions. 

Sample 1: Confirmation Letter of Employment / Employment Verification request

This sample can be used when requesting a loan, and your employment letter is needed to complete the verification process. 

Suggested Subject: Employment Verification Letter

Hi Jason,

I’m applying for an auto loan, and the company has requested my employment verification. Please include my employment date, my job title, and my current annual salary in the employment verification letter. 

The company’s information is 
XYZ Alphabet Company,  
123 Croak Street
Washington, WA1234

Please let me know If you need any more information. 
Best Regards, 
Jim Blessed

Sample 2: Confirmation Letter of Employment / Employment Verification request

In this sample, the writer reminds the company of the employment verification letter that was promised to be delivered on a past said date. 

Suggested Subject: Confirmation Letter of Employment

Dear HR, 

I’m writing this email to request an official employment verification letter. 

On the 15th of June, after my final interview with the head of marketing, I was informed that I’d be presented with an official Letter of employment before the end of the week. 

It’s been over four days since the week ended, and I haven’t heard anything from the company. 
Please send me an official employment verification letter to officially begin performing my duties. 

Thank you. 

Jim Blessed

Sample 3: Confirmation Letter of Application

This sample can be used when reminding a company of your application. If you’ve not heard from the company since you applied, an email following this format can remind them of your application.  

Suggested Subject: Confirmation of application

Dear John, 

I would like to bring to your notice that I recently applied for the position of Clerk in your company. 

I sent in my application on the 17th of June and have not received any notification of receipt. 
Kindly get back to me as soon as possible as I look forward to working in your prestigious company. 

Mary Sinclair

Sample 4: Confirmation Letter of Application

In this sample, the writer is writing to confirm if his application was received, as he has not received any response since the first application was sent. 

Suggested Subject: Requesting confirmation of receipt of application

Dear Sir, 

This email is written to follow the application I sent to your college for MSc session 1234. 
I sent in my application with all the necessary information and documents attached, but I haven’t received any acknowledgement regarding my application. 

It’s been almost three weeks since I applied, and I’m sending this email to verify if you received my application. 

Kindly get back to me if I need to reapply or if you need further information from me. 
Thank you for your time and consideration. 

Thomas Rudiger

Sample 5: Confirmation Letter of Application

Your confirmation letter doesn’t need to be ambiguous. Here’s a perfect sample for you.

Suggested Subject: Request for Confirmation Letter

Dear [Name],

I am writing to kindly request a confirmation letter from [Company/School/Institution]. I require this letter for [reason: job application/visa application/scholarship application, etc.], and I was advised to obtain it directly from the organization.

I would greatly appreciate it if you could provide me with a confirmation letter detailing my period of engagement/enrollment, my job/academic position, my salary/stipend, and any other relevant information.

Please let me know if you require any further information or documentation from me in order to process this request. I look forward to hearing from you soon.

Thank you for your time and assistance.

Best regards,
[Your Name]

Updated on December 22, 2023

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