These samples are used when writing a letter to vet a previous or current employee who is applying for a new position or job. By mastering these samples, your experience letters will always be impeccable.
Template for Experience Letter of an Employee’s Work Record
This template is a guide when drafting an employee’s experience Letter or work record. It contains a well-written letter stating the effective work the employee did during his/her time with the company.
Suggested Subject: Experience Letter for [Employee Name]
Dear (Name of recipient),
My name is (Include your name, job title, and company’s name). I’m writing this letter to certify that (include name of employee) was an (employee’s name, role, and duration they worked with your company).
When (name of employee) was with us, he was an exemplary staff and performed his duties beyond satisfaction. (Name of employee) was responsible for (state employee’s responsibilities).
(State the decision that made the employee leave)
Please reach out to me if you need more information.
Sincerely,
Your Name
Job title and company
Sample 1 – Experience Letter of an Employee’s Work Record
In writing an experience letter of an employee, states a clear description of the employee’s work performance with his previous company. Note how the employer also stated the reason the employee no longer works for them.
Suggested Subject: Work Record for [Employee Name]
Dear Jeremy,
My name is John Doe, and I am the head of marketing at 02 Agency. I’m writing this letter to certify that Jim Blessed worked with the 02 Agency as a marketing associate from June 2020 to September 2022.
When Jim was with us, he was an exemplary staff member and performed his duties beyond satisfaction. Jim was responsible for the following: preparing client briefs, running advertisement campaigns, organizing PPC campaigns, building landing pages, overseeing marketing objectives, and onboarding clients.
Jim’s decision to leave the 02 Agency was solely his, and we wish him success in his future endeavors.
Please reach out to me if you need more information.
Sincerely,
John Doe
Head of Marketing, 02 Agency
Sample 2 – Experience Letter of an Employee’s Work Record
This sample can be used if you do not know the recipient’s name. It briefly explains the employee’s duties in her previous work and how effective she was. Note how the employer addressed the recipient and made provisions for any other questions about the employee.
Suggested Subject: Recommendation for [Employee Name]
To Whom It May Concern,
I’m writing this letter to certify that Jane Doe was the Head of Customer Relations at Woculus Inc. from May 2020 to April 2022.
While with us, Jane was beyond exceptional as she excelled at her duties and was a beacon of kindness to all around her.
Jane’s responsibilities at Woculus were registering customer complaints, following up on leads, registering tickets from clients, handling complaints from social media, and leading the customer service department.
Jane excelled at her role with us, and during her time, we registered the highest customer return rates, and all never once had a rating below 4.
Jane’s decision to leave Woculus Inc. was solely hers, and we wish her continued success in her future endeavors.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Rogers Steve
CEO, Woculus.
Sample 3 – Experience Letter of an Employee’s Work Record
This email is a request for an experience letter for job application purposes. The email sender is requesting an experience letter that includes their job responsibilities, achievements, and the duration of their employment.
Suggested Subject: Work Experience Verification Letter
Dear [Hiring Manager’s Name],
I am writing to request an experience letter from my previous employer [Company’s Name] for the job application process. I was employed as [Job Title] from [Employment Start Date] to [Employment End Date].
I would appreciate it if you could provide me with an experience letter that includes my job responsibilities, achievements, and the duration of my employment. Please let me know if you require any further information or documentation.
Thank you for your time and assistance.
Sincerely,
[Your Name]
Sample 4 – Experience Letter of an Employee’s Work Record
The email is a request for an experience letter for immigration purposes. The email sender is requesting an experience letter that includes their job duties, the duration of their employment, and any other relevant information.
Suggested Subject: Work Experience Letter for Immigration Application
Dear [HR Manager’s Name],
I am in the process of applying for immigration to [Country Name], and I require an experience letter for my previous work experience in [Company’s Name]. I was employed as [Job Title] from [Employment Start Date] to [Employment End Date].
Could you please provide me with an experience letter that includes my job duties, the duration of my employment, and any other relevant information? This would greatly help me in completing my application process.
Thank you for your help.
Best regards,
[Your Name]
Sample 5 – Experience Letter of an Employee’s Work Record
The email is a request for an experience letter for further education purposes. The email sender is requesting an experience letter that details their job responsibilities, achievements, and the duration of their employment, to meet the admission requirements for their desired program.
Suggested Subject: Experience Letter for Educational Purposes
Dear [HR Manager’s Name],
I am applying for further education in [Degree/Master’s program] and need an experience letter from my previous employer [Company’s Name]. I was employed as [Job Title] from [Employment Start Date] to [Employment End Date].
I would greatly appreciate it if you could provide me with an experience letter that details my job responsibilities, achievements, and the duration of my employment. This will help me in meeting the admission requirements for my desired program.
Thank you for your assistance.
Best regards,
[Your Name]