When firing an employee via email, you need to pay attention to the way you write your email. The following template can help you write a tactically written, well-reviewed, and properly edited email.
Sample 1: Firing an Employee via Email
This sample template can be replicated when you want to fire an employee for misconduct or failure to meet the company’s target via email.
Suggested Subject: Termination of Employment
Hello Frank,
I hope your day went well. The management has decided to terminate your appointment with the firm. We have lost three major clients and are currently on the verge of losing a fourth in just one year since you were hired to head the marketing department.
We recognize your strong personality and leadership skills. We are also aware of the personal challenges you had to put up with. However, the financial stability of the entire firm is threatened because of the clients we have lost.
We have pleaded and even warned you repeatedly to desist from having personal relationships with the company’s female clients, or female employees of our corporate clients. However, you have persisted in doing this. This has led to several misunderstandings between us and some clients who feel the firm encourages these relationships, which most of them frown at.
We sincerely appreciate all the effort you have put into the firm and wish you nothing but the best in your future endeavors.
Best regards,
Antonio Ford
Assistant Managing Director
Sample 2: Firing an Employee via Email
This email is a formal notice that the employee’s probationary period with the company has ended, and their employment is not being continued due to poor job performance.
Suggested Subject: Termination of Probationary Period
Dear [Employee Name],
I regret to inform you that your probationary period with [Company Name] has come to an end, and we have decided not to continue your employment beyond this period.
During your probationary period, we have carefully assessed your work performance, and it has been determined that your work does not meet the expected standards and does not align with the company’s goals and values.
We appreciate your time with us, and we wish you the best in your future endeavors.
Sincerely,
[Your Name]
Sample 3: Firing an Employee via Email
This email is a formal notice that the employee’s employment with the company is being terminated due to poor job performance.
Suggested Subject: Termination of Employment
Dear [Employee’s Name],
I am writing to inform you that we must terminate your employment with our company due to [specific reason for termination]. We have carefully considered the situation and have decided that this is the best course of action.
Please know that this decision was not taken lightly and that we recognize the impact that it will have on you. We will do everything we can to make the transition as smooth as possible and provide any assistance we can to help you find new employment.
Your final paycheck, including any accrued vacation time, will be sent to you promptly. We will also provide information on any benefits that you may be entitled to.
I want to thank you for your contributions to the company and wish you the best of luck in your future endeavors.
Sincerely,
[Your Name]
Sample 4: Firing an Employee via Email
This email is a formal notice that the employee’s employment with the company is being terminated immediately due to a violation of the company’s code of conduct or policies.
Suggested Subject: Immediate Termination of Employment
Dear [Employee Name],
I am writing to inform you that your employment with [Company Name] is being terminated immediately. It has come to our attention that you have violated the company’s code of conduct and policies, and as a result, we cannot continue your employment.
We understand that this news may come as a surprise, but it is essential that we maintain a professional and respectful work environment for all employees.
Sincerely,
[Your Name]
Sample 5: Firing an Employee via Email
This email is a formal notice that the company and the employee have agreed to end their employment contract. The email will contain details of the severance package or final pay, and the employee will be requested to cooperate during the transition period.
Suggested Subject: Mutual Agreement to End Employment
Dear [Employee Name],
I am writing to inform you that we have mutually agreed to end your employment with [Company Name]. We appreciate the time and effort you put into your work with us and are grateful for your contributions.
As part of the agreement, you will receive [details of the severance package or final pay]. We would appreciate your cooperation during the transition period, and we will provide you with any necessary assistance during this time.
We wish you success in your future endeavors.
Sincerely,
[Your Name]