These samples cover everything associated with a leave approval letter, even going as far as covering it from a legal point of view.
Sample 1: Leave Approval Letter
This sample shows the format of a leave approval letter from a company. Note how the terms of the leave are duly stated.
Suggested Subject: Leave Approval Request: [Employee Name]
Dear [Recipient’s name],
In line with the company’s policy, I have assessed your leave request, and I have officially approved your request. Please treat this email as an official leave approval letter.
Your leave goes in effect from [Start Date] to [End Date] If there are changes to this date, please make sure to get in touch as soon as possible.
You’re mandated to be back at work on Monday after your leave ends. If you’re not at work and fail to get prior approval, it will go down on your record as an unauthorized absence.
If you have further questions or inquiries, please do not hesitate to get in touch with me.
Sincerely,
[Sender’s Name]
[Sender’s Title] -Optional-
Sample 2: Leave Approval Letter
In this sample, the leave is granted for health reasons. This sample can be used when approving a leave request based on health care.
Suggested Subject: Sick Leave Approval: [Employee Name]
Dear [Recipient’s name],
We have received your sick leave request to be away from the office from the [Start Date] to [End Date].
This letter is an official leave approval letter. Before leaving, please let us know if it would be okay to reach you in case of an emergency. If not, please ensure Jason has all the access to your files and your account.
If you need anything, do not hesitate to contact us. We wish you a speedy recovery.
Yours Sincerely,
[Sender’s Name]
[Sender’s Title]
Sample 3: Leave Approval Letter
This sample also shows a leave approval format for a workplace. Note how the employee is instructed to equip his fill-in with all the details he needs to know about the job.
Suggested Subject: Leave of Absence Approval: [Employee Name]
Dear [Recipient’s name],
I am writing this letter to officially approve your leave request from [Start Date] to [End Date]. Since you’re going away for a while, please show Jeffery the ropes of the most important aspects of your job and make sure he has access to your accounts and files.
Thank you, and have a lovely trip.
Sincerely,
[Sender’s Name]
[Sender’s Title] -Optional-
Sample 4: Leave Approval Letter
This is a formal request for leave approval where the person is seeking permission for personal reasons that require their immediate attention. They have completed their pending work, handed over their duties to a colleague, and attached the necessary documents outlining the details of their leave and duration.
Suggested Subject: Request for Leave Approval
Dear [Manager’s Name],
I am writing to request your approval for my leave from [Start Date] to [End Date]. During this period, I will be taking care of some personal matters that require my immediate attention.
I have ensured that all my pending work is completed before my departure, and I will also hand over my duties to a colleague who will be covering for me in my absence. I have attached the necessary documents outlining the details of my leave and its duration.
I would be grateful if you could approve my request and let me know if there are any further actions required from my end.
Thank you for your time and consideration.
Best regards,
[Your Name]
Sample 5: Leave Approval Letter
This is a formal request for leave approval for educational purposes, where the person is seeking permission to attend a training program that will enhance their skills and knowledge in their field of work. They have completed their pending work and handed over their duties to a colleague, and have attached the necessary documents outlining the details of their leave and duration.
Suggested Subject: Leave Approval Request for Educational Purposes
Dear [Manager’s Name],
I am writing to request your approval for my leave from [Start Date] to [End Date] for educational purposes. During this period, I will be attending a training program that will enhance my skills and knowledge in my field of work.
I have ensured that all my pending work is completed before my departure, and I will also hand over my duties to a colleague who will be covering for me in my absence. I have attached the necessary documents outlining the details of my leave and the duration.
I would be grateful if you could approve my request and let me know if any further actions are required from my end.
Thank you for your time and consideration.
Best regards,
[Your Name]