A letter of resignation is a formal document informing an employer that an employee will leave their position. If you’re tired of your current job or perhaps, you got a better offer, the next thing you should do is to write a resignation letter to your former employer. Here are the perfect samples.
Template for a Resignation Letter
This template shows the format of an employee’s resignation letter. Note how the employee starts the letter on a soft note.
Suggested Subject: Formal Resignation Letter – [Your Name]
Dear (Boss’s name),
Kindly accept this as my official resignation from (your job title) with (name of company). My last workday will be (final work day), which is exactly two weeks from today.
I am grateful for all the support and encouragement during my time here. I appreciate all the experiences I gained here, they are invaluable to me. It has been an honor and a pleasure working with you, the team and the company.
If there’s anything I can do to help the new hire settle in the role, please do not hesitate to let me know.
Thank you for everything and kind regards,
(Your name)
Sample 1: Letter of Resignation
Before writing this type of resignation letter, ensure you’ve another means to survive.
Suggested Subject: Notice of Resignation from [Your Name]
Dear Mr Blessed,
I’m writing this letter as a formal resignation letter to resign from my position as Lead Marketer for Woculus Limited effective July 21.
I am grateful for the opportunity I was given to learn and thrive here as a marketer. I have only good things to say about my time with Woculus and the experiences I gained here will help me advance further in my career.
I am happy to assist in any way I can to make the transition as smooth as possible. Please do not hesitate to contact me if I can be of assistance.
Sincerely,
Jacob James
Sample 2: Letter of Resignation
This is a straightforward resignation email by a happy employee. You can modify it to suit your company and the last day you’ll be seen in the workplace.
Suggested Subject: Farewell and Thank You
Dear Ms Xavier,
Please accept this letter as a formal notice of my resignation from the position of Lead Accountant with Saturday Inc. My last official workday will be Wednesday, April 2.
Working in this company for the last decade has been a dream come true. Thank you for availing of opportunities that have propelled me towards greater heights. It was a pleasure being part of the team and the company. I’ve learned so much about being an accountant and I do not take this experience for granted.
I have already started the process of delegating my tasks to ensure a smooth transition. If there’s anything I can do to make this transition even smoother, please do well to let me know.
Thank you.
Kind regards,
Michael Aisosa
Sample 3: Letter of Resignation
This email is a resignation letter with short notice, where the email sender regrets to inform that they are resigning from their position effective immediately due to unforeseen circumstances.
Suggested Subject: Resignation Letter – Short Notice
Dear [Manager’s Name],
I regret to inform you that, effective immediately, I am resigning from my position as [Job Title] at [Company’s Name]. I understand this is short notice, but I cannot continue working with the company due to unforeseen circumstances.
I apologize for any inconvenience this may cause, and I will do my best to ensure a smooth transition during my remaining days.
Thank you for the opportunities that you have given me during my tenure here.
Sincerely,
[Your Name]
Sample 4: Letter of Resignation
The email is a resignation letter with standard notice, where the email sender has decided to resign from their position and will complete the standard notice period as mentioned in their employment contract.
Suggested Subject: Resignation Letter – Standard Notice
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company’s Name]. My last day of work will be on [Date] which is in accordance with the standard notice period as mentioned in my employment contract.
I would like to express my gratitude for the valuable experience that I have gained during my tenure here. I will ensure a smooth transition by completing all pending tasks before my last day.
Thank you again for your support during my time here.
Sincerely,
[Your Name]
Sample 5: Letter of Resignation
The email is a resignation letter with extended notice, where the email sender has decided to resign from their position and will provide more notice than the standard period mentioned in their employment contract. They will assist in training their replacement and complete all pending tasks before their last day.
Suggested Subject: Resignation Letter – Extended Notice
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company’s Name]. My last day of work will be on [Date], which is beyond the standard notice period mentioned in my employment contract. I want to ensure that I complete all my pending tasks and provide adequate time for the company to find a suitable replacement.
I would like to thank you for the opportunities that you have provided me during my tenure here. I will ensure a smooth transition by assisting in training my replacement and completing any pending tasks before my last day.
Thank you again for your support.
Sincerely,
[Your Name]