A dismissal letter to an employee is an essential instrument in an employer’s hands. If used appropriately, it serves a key function in telling the employees that no iota of misconduct will be condoned. Here are various templates you can adopt and use.
Sample 1: Letters Dismissing an Employee
Misconduct in the workplace is something that should not be condoned forever. This is why a dismissal email is necessary to serve as a deterrent to other staff that may want to take the path of misconduct. Here’s a very straight-to-the-point sample.
Suggested Subject: Letter of Dismissal
Dear Mr. Andrew,
We are writing this letter to inform you that you have been officially dismissed from Engine and Foods TLC. This notice takes place immediately, and you are required to submit all office equipment by the end of the day.
As regards your contract, you were warned that if you were found breaking the rules more than 3 times, we reserved the right to dismiss you. The decision to dismiss you was taken after reviewing your performance with regard to this clause.
As you are aware from the last meeting we had on the (date of the last meeting), you were warned that if you didn’t turn a new leaf, you would be let go.
Since that meeting, we have recorded the employee’s misconduct.
Since you refused to turn a new leaf, we have no option but to let you go.
Please reach out to HR to complete the necessary procedures and return all effects related to this job.
Kind Regards,
(Your name and position)
Sample 2: Letters Dismissing an Employee
In this sample, the employee is dismissed for poor performance. Note how the writer discusses the reason for the dismissal and the things the employee needs to do before the set period.
Suggested Subject: Notice of Dismissal: [Employee Name]
Dear Jane,
This letter confirms that your employment with Sam & Sam has been terminated effective immediately for your poor performance.
You are hereby dismissed because, despite being reprimanded multiple times by your employer, your attitude towards and performance have remained the same. For the last 6 months, you have barely met your KPIs and have failed to apply all the corrections made by your manager.
Your final payment will come at the end of the month, and your sick days and vacation days will be tallied.
Please turn in all company-owned items before the end of the week.
If you have further inquiries, do not hesitate to reach out to us.
Kind Regards,
Jim Blessed.
Head, Human Resources.
Sample 3: Letters Dismissing an Employee
This type of email is used to inform an employee that their employment is terminated due to a violation of company policies. It is important to provide the employee with a clear explanation of the reasons for their dismissal and any applicable information regarding their final paycheck, benefits, and severance package.
Suggested Subject: Dismissal for Violation of Company Policy
Dear [Employee Name],
We regret to inform you that your employment with [Company Name] is terminated, effective immediately. Despite the previous discussions with you regarding the company policies and procedures, you have continued to violate them. Unfortunately, we can no longer tolerate these actions and must take the necessary steps to protect the company’s integrity.
Please be advised that you will receive your final paycheck in accordance with state law, and you will also receive information regarding your benefits and severance package.
We thank you for your services to the company and wish you the best in your future endeavors.
Sincerely,
[Your Name]
Sample 4: Letters Dismissing an Employee
This type of email is used to inform an employee that their employment is terminated due to performance issues. It is important to provide the employee with a clear explanation of the reasons for their dismissal and any applicable information regarding their final paycheck, benefits, and severance package.
Suggested Subject: Dismissal for Performance Issues
Dear [Employee Name],
We regret to inform you that your employment with [Company Name] is terminated, effective [date]. Despite the various opportunities and support provided to you to improve your work performance, you have failed to meet the expectations set forth by the company.
Please be advised that you will receive your final paycheck in accordance with state law, and you will also receive information regarding your benefits and severance package.
We thank you for your services to the company and wish you the best in your future endeavors.
Sincerely,
[Your Name]
Sample 5: Letters Dismissing an Employee
This type of email is used to inform an employee that their employment is terminated due to the elimination of their position. It is important to provide the employee with a clear explanation of the reasons for their dismissal and any applicable information regarding their final paycheck, benefits, and severance package. It is also important to emphasize that this decision does not reflect the employee’s work performance or conduct.
Suggested Subject: Dismissal due to Position Elimination
Dear [Employee Name],
We regret to inform you that your employment with [Company Name] is terminated, effective [date], due to the elimination of your position. This decision was made after careful consideration of the current business needs and does not reflect your work performance or conduct.
Please be advised that you will receive your final paycheck in accordance with state law, and you will also receive information regarding your benefits and severance package.
We thank you for your services to the company and wish you the best in your future endeavors.
Sincerely,
[Your Name]