A promotion letter is a written document informing an employee of their advancement to a higher position within a company, including new job titles, responsibilities, and potential changes in compensation or benefits. It also includes congratulations and well wishes for success in the new role. Here you’ll find the best sample to suit your need.
Sample 1: Promotion Letter
This is a blank template of a promotion letter. It contains the basic information every formal promotion letter should have. This includes the organization’s name, new salary, and working hours.
Suggested Subject: Promotion Announcement
Dear (name),
Congratulations on your promotion to (new job title) at (name of company). Your promotion comes into effect from (official start date).
From the official start date, your new manager and job title is (name of their new manager and job title), and your new working hours are now (new working hours with the new role).
Your new responsibility includes (state new duties and responsibilities). If you need further clarification on your duties and responsibilities, please get in touch with your (new manager’s name).
Again, congratulations on your promotion. We are grateful for all the work you do and can’t wait to see what you’ll accomplish in this new role.
Kindly acknowledge this letter with a written response submitted to HR.
Best regards,
[Your name]
[Your title]
Sample 2: Promotion Letter
Unlike the above template, this sample contains vital information about a specific employee promoted at the company, Woculus Inc. The promotion letter comes with the date the new promotion will take effect, new responsibilities, and the working hours. This can be modified to suit your need.
Suggested Subject: Promotion to [New Position]
Dear Jacob,
Congratulations on your promotion to Head of Content at Woculus Inc. Your promotion comes into effect on August 1, 2022.
From the official start date, your new manager and job title are Wagbemiga Andre, and your new job title is Head of content. Your new working hours are now 9-5 on Monday – Thursday and 9-12 on Friday.
Your new responsibility includes interviewing new staff writers, proofreading and scheduling blog posts, handling all newsletters and ensuring the company only publishes top-notch content. For further clarifications on your duties and responsibilities, please reach out to your new manager, Wagbemiga Andre.
Again, congratulations on your promotion. We are grateful for all the work you do and can’t wait to see what you’ll accomplish in this new role.
Kindly acknowledge this letter with a written response submitted to HR.
Best regards,
Bianca Cruz
Head of Human Resources
This is a perfect promotion letter template for your employee who has been working round the clock to ensure that the work in the company is going fine. This promotion comes with a new position, a new salary, and an encouraging message to reinforce the reason for the promotion.
Sample 3: Promotion Letter
Suggested Subject: Good news: You’ve been promoted to [New Position]
Dear (Employee Name),
This letter is to inform you of your promotion to (new position) which is effective from (date promotion is effective from). You can expect an annual salary of [salary], paid [pay schedule]. Please meet HR for more details concerning insurance, deductions, etc.
As mentioned in our meeting concerning your promotion, this promotion is to commend you for the impeccable service you’ve been rendering to this company. You’re a great addition to the team and we believe promoting you to the post of (new position) is the best course of action.
Please meet with your new manager, (name of manager) to brief you on the role and all that is expected of you in this position.
Congratulations again on your promotion. We wish you the best of luck in your new role. Kindly submit a written acknowledgement letter to HR.
Best regards,
[Your name]
[Your title]
Sample 4: Promotion Letter
This letter informs the recipient of their promotion to Marketing Lead at the company, effective from October 1, 2023. The letter includes details about the salary and requests the recipient to meet with HR for more information on insurance, deductions, etc. The letter also commends the recipient for their service to the company and requests them to meet with the new manager to be briefed on the role and expectations. The letter concludes by wishing the recipient the best of luck in their new position and requesting them to submit a written acknowledgment letter to HR.
Suggested Subject: Big news, you’ve been promoted to [New Position].
Dear Joshua,
This letter is to inform you of your promotion to Marketing Lead which is effective from October 1, 2023. You can expect an annual salary of $70,000, paid $5,833 monthly. Please meet HR for more details concerning insurance, deductions, etc.
As mentioned in our meeting concerning your promotion, this promotion is to commend you for the impeccable service you’ve been rendering to this company. You’re a great addition to the team and we believe promoting you to the post of Marketing Lead is the best course of action.
Please meet with your new manager, Abraham Ayo, Marketing Director, to brief you on the role and all that is expected of you in this position.
Congratulations again on your promotion. We wish you the best of luck in your new role. Kindly submit a written acknowledgement letter to HR.
Best regards,
Jim Blessed
Chief Marketing Officer
Sample 5: Promotion Letter
This is an email telling someone they got a promotion. The email says that the person will be given a new job title and more important tasks.
Suggested Subject: Promotion Offer
Dear [Employee Name],
I am pleased to inform you that you have been promoted to the position of [Position Title] effective [Promotion Date]. Your hard work, dedication, and contributions to the company have not gone unnoticed, and we believe that you will excel in this new role.
In this new role, you will have added responsibilities, which include [List of new responsibilities]. We are confident that you will continue to perform exceptionally well and that this promotion will be a great opportunity for you to grow and develop your skills further.
Congratulations again, and we look forward to your continued success in your new position.
Best regards,
[Your Name]