Requesting a letter of appointment via email is a quick and convenient way to secure a new contract or engagement, as the appointment letter is the most effective way to validate your new job, contract, or gig. They act as legal documents that prove contractual obligations and protect both parties in an agreement.
Sample 1: Requesting a Letter of Appointment
Here is a sample to help you craft effective emails when requesting a letter of appointment. With this template, you will be able to write a more professional and error-free email when requesting a letter of appointment.
Suggested Subject: Request for Appointment Letter
Hello Sir,
We kindly request a formal letter of appointment from your organization for CC Consulting.
Please find attached a sample appointment letter for your review. We humbly request that the appointment letter capture the agreed payment terms, contract timelines, and deliverables.
Your prompt response and provision of an appointment letter will ensure prompt mobilization of CC Consulting and commencement of work at the power station.
Please do not hesitate to contact us for any additional information.
Regards
Mary Helen
Administrative Assistant, CC Consulting
Sample 2: Requesting a Letter of Appointment
This email is sent by someone who has applied for an internship position in a company and is requesting a letter of appointment to complete their application.
Suggested Subject: Request for Letter of Appointment—Internship Position
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a letter of appointment for an internship position in your company. I have recently applied for the internship program, and I have been asked to provide a letter of appointment to complete my application.
I am excited about the opportunity to learn and gain experience in [the industry] through your organization. The internship aligns with my career goals, and I believe it will help me develop the skills and knowledge necessary for success in the industry.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample 3: Requesting a Letter of Appointment
This email is sent by someone who has received a job offer from a company and is requesting a letter of appointment to confirm their employment status and start date.
Suggested Subject: Letter of Appointment Request – Job Offer
Dear [Recipient’s Name],
I am writing to request a letter of appointment for the [Job Title] position that I have been offered at your company. I am honored to have received the offer, and I am excited about the opportunity to work with your team.
I understand that a letter of appointment is required to confirm my employment status and start date. Please let me know if there are any additional documents or information that I need to provide to facilitate this process.
Thank you for your assistance, and I look forward to joining your team.
Sincerely,
[Your Name]
Sample 4: Requesting a Letter of Appointment
This email is sent by someone who has been offered a contract position in an organization and is requesting a letter of appointment that confirms the details of their employment.
Suggested Subject: Request for Letter of Appointment—Contract Position
Dear [Recipient’s Name],
I am writing to request a letter of appointment for the contract position that I have been offered at your organization. As we discussed, my contract will commence on [Start Date], and I look forward to working with your team.
I would appreciate it if you could provide me with a letter of appointment confirming my employment details, including the position title, duration of the contract, compensation, and other relevant terms and conditions.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample 5: Requesting a Letter of Appointment
This email is sent by someone who has been offered a volunteer position in an organization and is requesting a letter of appointment to confirm their volunteer status and start date.
Suggested Subject: Request for Letter of Appointment—Volunteer Work
Dear [Recipient’s Name],
I am writing to request a letter of appointment for the volunteer position that I have been offered in your organization. I am excited about the opportunity to contribute my skills and knowledge to [Cause/Activity] and help make a positive impact in our community.
I understand that a letter of appointment is required to confirm my volunteer status and start date. Please let me know if there are any additional documents or information that I need to provide to facilitate this process.
Thank you for your assistance, and I look forward to volunteering with your team.
Sincerely,
[Your Name]