Resignation Acceptance Letter 

Bookmark (0)

A resignation acceptance letter is a formal letter that a person in a position of authority writes to acknowledge that someone has quit their job, role, or responsibility. Here are various samples.

Sample 1: Resignation Acceptance Letter 

When writing a reply to a resignation letter, it’s best to keep the tone of the letter moody, just like the template below.

Suggested Subject: Resignation Letter Accepted

Greetings, [name],

It is with great sadness that I acknowledge receipt of your letter of [date] in which you announce your resignation from your employment as [title]. Your resignation has been processed, and as requested, your last day of work will be on [date].

The opportunity to collaborate with you has been a joy, and on behalf of our whole team, I would like to wish you the best of luck in your future efforts. [You may want to put additional information about your company’s resignation procedure in this section as well.]

For any questions, please don’t hesitate to contact me or someone from Human Resources.
Thank you once again for all of your efforts.

Sample 2: Resignation Acceptance Letter 

While accepting the employee’s resignation, never forget to thank the employee, especially those who have contributed enormously to the company’s growth.

Suggested Subject: Your Resignation Received and Accepted

Greetings, Jim,

Your resignation from your job as Director of Surveying has been accepted, and it will become effective on January 1, 2022, as you asked in your resignation letter.

Your performance at Estelle’s Galleria has consistently met and exceeded my expectations, and I am confident in your ability to do so in the future.

The joy of working with you over the last two years has been mutual, and I wish you nothing but the best in the future.

I speak on behalf of our whole department when I say that it has been a pleasure working with you. I’m attaching additional information on Estelle’s Galleria resignation process to go with this letter, which you can see here.

If you have any concerns concerning the material contained or about the procedure in general, please do not hesitate to contact me or someone from the Human Resources department for assistance. Thank you once again for your dedication and hard work.


Esther James

Sample 3: Resignation Acceptance Letter 

Another core vital you may want to include while accepting the resignation of a staff is to inform the employee of steps taken to reimburse the finance the organization owes the staff. The sample below covers that.

Suggested Subject: Sorry to let you go: Resignation Accepted

Greetings, Anastasia,

Your resignation letter dated 29th December 2021, quitting your employment as web design expert with Go Green Agency, with effect from 29th December 2021, has been received. I regret that I have to acknowledge receipt of your resignation letter.

We have accepted your resignation and, in light of the circumstances, have determined that you will not be required to continue working for the remainder of your notice period. As a result, today, 29th December 2021, will be your final day with Evergreen Agency as an employee.

After notifying the accounting department of your absence, you will be reimbursed for any expenses incurred up to and including January 15th, when your notice period would have expired.

Our sincere appreciation for your efforts, and we wish you the best of luck in your future pursuits.

Allie Gray.

Sample 4: Resignation Acceptance Letter 

This email acknowledges the receipt of the employee’s resignation letter and accepts their resignation. The email expresses appreciation for the employee’s contributions and offers assistance during the remaining period of work. The email aims to ensure a smooth and professional transition.

Suggested Subject: Acceptance of Resignation

Dear [Employee’s Name],

I am writing to acknowledge receipt of your resignation letter dated [Date]. I have accepted your resignation and understand that your last day of work will be [Last Working Date].

I would like to express my appreciation for your contributions to our team during your time here. Your hard work and dedication have been an asset to our organization, and we wish you all the best in your future endeavors.

Please let me know if you have any questions or need assistance during your remaining time here. We will ensure a smooth transition and provide any necessary support.

Thank you again for your service and dedication to our team.

[Your Name]

Sample 5: Resignation Acceptance Letter 

This email acknowledges the employee’s resignation and requests an exit interview to gather feedback about the employee’s experience at the organization. The email emphasizes the importance of the employee’s input and aims to improve the organization’s workplace environment for future employees.

Suggested Subject: Request for Exit Interview

Dear [Employee’s Name],

Thank you for submitting your resignation letter. We have accepted your resignation, and your last working day will be on [Last Working Date]. Before you leave, we would like to conduct an exit interview to discuss your experience at our organization.

We value your feedback and would appreciate your honest opinions about your time here. The information you provide will help us improve our organization and make necessary changes to ensure a better workplace environment for future employees.

Please let me know if you are available for the exit interview on [Exit Interview Date and Time]. Please suggest an alternative time if this time does not work for you. We hope to hear from you soon.

Best regards,
[Your Name]

Updated on December 22, 2023

Was this article helpful?

Related Articles

Suggest an Email Sample or Template
Can't find the email template or sample you're looking for? Don't worry, just ask us to create it for you.