Knowing how to respond to your boss’s warning professionally has the power to save your job as well as boost your image in his or her eyes. Luckily, we have some templates that can help you achieve that
Sample 1: Email for responding to your boss due to lateness
Here is a template for responding to a strong warning from your boss due to lateness.
Suggested Subject: Reasons for My Lateness to Work Today
Dear Sir,
I hereby tender my unreserved apology for my lateness to work. I do not have any excuse for my actions.
Sir, please permit me to bring to your attention that a major road leading to my home is under construction, and traffic situations along my route could be unpredictable. I do not present these factors as excuses, instead, I will plan my time better. Please accept my sincere apologies once again.
Thank you, sir.
Yours faithfully,
Charles Greene
Marketing Officer
Sample 2: Email explaining to your boss non-payment of vendors
Here is a template explaining the reason why an employee has not paid the company’s vendor after receiving a solid warning from his boss.
Suggested Subject: Warning: Explain the Non-Payment of Vendors
Dear Ma,
I am deeply sorry for the delay in paying our vendors. Please permit me to mention that all of them, except one, presented their account details late. We sent them emails to present these two weeks ago.
However, only one of them, Chicken and Fries Kitchen sent in theirs. Others sent theirs within the last three days, despite repeated reminders via email and phone calls.
I presented all the bank details to the accounting unit yesterday. Ideally, I should have notified you of these delays. Kindly accept my apologies for not doing so.
Earlier, I forwarded the emails and reminders sent to the respective vendors.
Thank you, ma.
Yours Sincerely,
Monica Woods,
Customer Service
Sample 3: Responding To Your Boss’s Warning Via Email
This email acknowledges the warning letter and expresses a commitment to take the issue seriously. The email also expresses gratitude for the feedback and offers to receive further suggestions.
Suggested Subject: Response to Warning Letter
Dear [Boss’s Name],
I would like to acknowledge the warning letter you sent me regarding [issue]. I appreciate you bringing this matter to my attention and will take your concerns seriously.
I understand the importance of [issue] and the impact it has on our work. I am taking immediate steps to address this issue and ensure that it does not happen again.
Thank you for your guidance and support. If you have any further feedback or suggestions, please let me know.
Sincerely,
[Your Name]
Sample 4: Responding To Your Boss’s Warning Via Email
This email presents an action plan to address the issue and prevent it from happening again. It expresses a commitment to improving and ensuring that the issue does not affect the work.
Suggested Subject: Response to Warning – Action Plan
Dear [Boss’s Name],
Thank you for the warning letter you sent me regarding [issue]. I want to assure you that I take this matter seriously and am committed to making the necessary changes.
I have developed an action plan to address the issue and prevent it from happening again. The plan includes [list of actions]. I will implement this plan immediately and keep you updated on my progress.
Once again, thank you for your feedback and support. I am committed to improving and ensuring that this issue does not affect our work.
Sincerely,
[Your Name]
Sample 5: Responding To Your Boss’s Warning Via Email
This email provides clarification regarding the issue and any extenuating circumstances that may have contributed to the problem. The email acknowledges the importance of the issue and expresses a commitment to address it and prevent it from happening again.
Suggested Subject: Response to Warning – Clarification
Dear [Boss’s Name],
I received your warning letter regarding [issue], and I would like to provide some clarification.
[Provide details to clarify the issue, including any extenuating circumstances that may have contributed to the problem.]
I understand the importance of [issue] and the impact it has on our work. I am taking steps to address the issue and prevent it from happening again.
Thank you for bringing this matter to my attention, and please let me know if you have any further questions or concerns.
Sincerely,
[Your Name]