A transfer certificate application letter template is a written request for a transfer certificate, which is a document that certifies that a student has completed their studies at a particular school or educational institution. The letter typically includes the student’s personal information, the reason for requesting the transfer certificate, and any other relevant details. It is usually addressed to the principal or head of the institution and requests that the transfer certificate be issued as soon as possible. The letter should be formal, clear, and concise. Here, you’ll find a variety of templates for your needs.
Sample 1: Transfer Certificate Application Letter
This letter is a request for a transfer certificate from New School Academy. The writer, James Dean, was a student at the school from 2009 to 2021 and graduated with distinction. He is requesting the certificate to proceed with his further studies and notes that the application deadline is July 20th, asking for the request to be urgently handled. The writer includes a copy of their ID card and provides contact information for follow-up.
Suggested Subject: Transfer Certificate Application
Dear Principal,
My name is James Dean, and I was a student at New School Academy from 2009–2021. I graduated 3 months ago, and I passed with distinction. My student ID number is 0987654321.
I am writing this letter to request a transfer certificate as I intend to continue my studies, and I need this certificate to proceed with my application. The application deadline is July 20th. As such, I would appreciate it if this request is treated with urgency.
I have included a copy of my ID card in this letter, and I look forward to your response. Please reach out to me if you need any more information.
Thank you for your time.
Kind Regards,
James Dean.
Sample 2: Transfer Certificate Application Letter
The writer of this transfer certificate letter is a grade 2 student. He is writing because he is relocating and will no longer attend the school. The writer states that his father is a contract worker, and the family is moving out of the country. He requests that the request be handled urgently as they are set to depart on the 30th of July. He also provides contact information for follow-up.
Suggested Subject: Request for a Transfer Certificate
Dear Principal,
My name is John Cormac, and I am a grade 2 student at Old School Academy. My school ID is 34567JC. I am writing this letter to request a transfer certificate as I am relocating and will no longer be attending your school.
My father is a contract worker and gets transferred a lot. He’s been transferred out of the country, and my family is relocating with him. We are set to depart on the 30th of July. I would appreciate it if this request is handled urgently.
Please reach out to me if there are any questions.
Thank you for your time and consideration.
Kind Regards,
John Cormac.
Sample 3: Transfer Certificate Application Letter
This letter requests a college leaving certificate from a second-year student at New Hampshire University of Arts. The student wishes to transfer to another college due to an intended major change that is not offered at their current college. The certificate is a requirement in the application process.
Suggested Subject: Request for a College Leave Certificate
Dear Dean,
My name is James Fallon, and I am a second-year student studying Culinary Arts at New Hampshire University. I am writing this letter to request a college leaving certificate as I would like to transfer to another college.
This decision is because I’ve decided to switch majors, and my intended major isn’t available at this college. As such, I would like to continue my studies at another university. I have begun the application process, and one of the most essential documents requested is a college leave certificate.
Thank you for your time and consideration. Please reach out to me if you have any questions.
Kind Regards,
James Fallon
Sample 4: Transfer Certificate Application Letter
This letter requests a transfer certificate from Prime Rose Academy on behalf of a student whose family is relocating out of the country. The father, who is a preacher and the writer of the letter, asks for the request to be handled as a matter of urgency and includes copies of his ID card of himself and the student. He also made available contact information for follow-up.
Suggested Subject: Application for a Transfer Certificate on Behalf of my Child
Dear Principal,
My name is Francis Kennedy, and I am the father of Raymond Kennedy, a form 12 student at Prime Rose Academy. I am writing this letter on behalf of my child to request a transfer certificate as we are relocating, and he will be changing schools.
I am a preacher, and as such, I relocate regularly. I have been transferred out of the country, and my family is coming with me. Due to this, it is no longer possible for my child to continue his studies here, hence my request.
A copy of my ID card and my child’s school ID card has been attached to this letter. Please treat this as a matter of urgency. If you have any questions, please do not hesitate to reach out to me.
Thank you for your consideration.
Kind Regards,
Jim Blessed.
Sample 5: Transfer Certificate Application Letter
This email is a formal request for a transfer certificate for a student who is currently studying at the school.
Suggested Subject: Request for Transfer Certificate
Dear [School Principal’s Name],
I am writing to request a transfer certificate for my daughter/son, [Student’s Name], who is currently studying at your esteemed institution. We are planning to relocate to a new city, and therefore, it is necessary for us to obtain a transfer certificate.
I kindly request you provide us with the necessary details and procedures to obtain the transfer certificate. It would be appreciated if you could issue the certificate at your earliest convenience.
Thank you for your time and understanding. Looking forward to your positive response.
Yours sincerely,
[Your Name]