When some employees miss work for various reasons without notifying their supervisor or manager, they do not know how to make their case. Others do not know how to request for a brief leave of absence to attend to important issues. Whether you need to inform your boss ahead of your need to be excused from work, or it happened that you were absent from work without permission and now have to report yourself, you need to know how to go about things.
Sample 1: Writing a Work Excuse Email (After You Missed Work)
Here is a template you can use as a guide to draft your work excuse email when you miss work.
Suggested Subject: Regret for My Sudden Absence
Dear Sir,
Please accept this email as official notice that I could not be present at work on 28 June 2017 due to a severe cold. Jon and Micah stood in for me when I was away. They completed all my assigned duties for that day.
I apologize that I could not communicate with you before staying off work. I am sorry if there was any inconvenience the company suffered on account of this.
I have attached the medical report to this email.
Please let me know if you need further information.
Thank you for your understanding.
Yours Sincerely,
Kimberly Scott
Sample 2: Writing a Work Excuse Email (Before You Missed Work)
This template can be used to draft a compelling work excuse email before you miss work.
Subject: Regret for My Sudden Absence
Dear Madam,
Please accept this email as official notice that I will be absent from work on 15 July 2017. I will be standing as a professional witness in court on this day. I informed you regarding the court summons last week and how imperative it is for me to be present.
I have made an arrangement with Anthony Hawkins from the IT Department who is currently on leave to stand in for me. During breaks at the court, I will call in to see if he needs any help.
Thank you.
Yours Faithfully,
Gloria Atkins
Sample 3: Work Excuse Email
This email informs the manager that the employee is unable to come to work due to an illness. It also assures that any urgent work will be completed as soon as possible.
Suggested Subject: Work Excuse – Illness
Dear [Manager’s Name],
I am writing to inform you that I am unable to come to work today due to illness. I have been experiencing [symptoms] since [date], and I have been advised by my doctor to take a day off to rest and recover.
I apologize for any inconvenience this may cause, and I will ensure that any urgent work is completed as soon as possible. Please let me know if there are any specific tasks that need my immediate attention.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 4: Work Excuse Email
This email requests a day off from work due to a personal matter that requires attention. It expresses an understanding of the employee’s responsibilities and assures that any pending tasks will be completed before leaving.
Suggested Subject: Work Excuse – Personal Matter
Dear [Manager’s Name],
I am writing to request a day off from work tomorrow, [date], due to a personal matter that requires my attention. I understand the importance of my responsibilities and will ensure that any urgent work is completed before I leave.
I apologize for any inconvenience this may cause and will make sure to complete any pending tasks as soon as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 5: Work Excuse Email
This email type is used to seek leave from work due to emergency.
Suggested Subject: Work Excuse – Emergency
Dear [Manager’s Name],
I am writing to inform you that I am unable to come to work today due to an emergency that has come up. Unfortunately, I will not be able to complete my tasks for the day.
I apologize for any inconvenience this may cause and will ensure that any urgent work is completed as soon as possible upon my return.
Thank you for your understanding.
Sincerely,
[Your Name]