In today’s world, the day-to-day running of any business or company relies greatly on communication via email. Hence, the ability to write effective emails is one every employee or business executive must have.
Effective Business Email Samples
Below are five examples of an effective business email to guide you in writing your next email.
Sample 1 – Business Nominations
SUGGESTED SUBJECT: Congratulations on your Nomination!
Dear Nancy,
You have been nominated for the Award of Best Innovation of the Year in the fight against malaria. The winner of this award at the 2015 Edition of our annual Malaria Day (organized by the Bill and Melinda Gates Foundation) will be grafted to join the White House Committee on malaria.
Once you accept the nomination, you will be provided with further details on what you can do to improve your chances of winning the award, along with five other nominees for this position and a total of fifty nominees for 10 positions, each representing great accomplishment in their professional fields.
To accept your nomination and see other nominees, please visit http://malariaday.com.
On behalf of our committee, I salute your achievement and wish you the best.
Warm Regards,
Malaria Day Team
Bill & Melinda Gates Foundation
Sample 2 – Account Management
SUGGESTED SUBJECT: Notice of Outstanding Balance
Dear Achan,
I am writing to respectfully advise that you have an outstanding balance of USD 728.97 showing on your PayPay account with us.
This notice has been sent by PayPay’s credit management partner, Zenith Credit Management Solutions Ltd.
As a highly valued client of PayPay, it is imperative that you simply re-enter your payment details, even if they have not changed, by logging into your PayPay account to remit directly to PayPay your outstanding financial liability.
To initiate a payment:
1. Sign in to your PayPay account at https://account.paypay.com using the registered email address: [email protected]
2. Click the desktop icon
3. Select Make Payment to PayPay.
4. If you would like to change your payment method before proceeding, you may click the desktop and select Payment Settings.
5. Choose your payment amount and enter it in the other line item.
6. Click Continue and follow the prompts to process the payment. The authorization will happen quickly, although your payment may take up to 24 hours to process fully.
Please ensure that your payment settings are correct in order to avoid charging the wrong account. Once payments are made, you will start receiving exclusive publications from the #1 Silicon Valley Magazine.
If you have any doubts about the credibility of this email please refer to your PayPay account manager via your PayPay dashboard.
If you have already made payments for the above notice, then I thank you for your patronage and wish you greater heights in your business.
Yours Faithfully,
Jeff Bezos
PayPay Account Manager | Zenith Credit Management Solutions Ltd
Sample 3 – Delegating Tasks
SUGGESTED SUBJECT: Assistance in Setting up Website Content for Afrimash’s Anniversary
Hi James,
I just finished writing the website content for Afrimash’s Anniversary day, but I need your help in putting up the website.
Here’s what I would like you to do:
– Pay for the domain name afrimashanniversary.com
– Install WordPress and Klein theme
– Create the required pages with the website contents I will send to you.
Could you have this completed within the next 72 hours? If you can, please send me an invoice on PayPal to my regular email – [email protected].
If you have any questions, simply reply to this email with your question and leave me your phone number. If necessary, I will call you on the phone. Thank you.
Due regards,
Achan
Sample 4 – Competitions
SUGGESTED SUBJECT: Congratulations! You’re now a Veteran.
Hello Anita,
Congratulations on making it thus far in the first-of-its-kind self-examination program for project managers.
Your zeal and determination in this program have shown character that will be beneficial to you, now and in the future, to further strengthen your career.
As we promised, you are now free to log in to your personal account to continue your test.
LOGIN HERE
The PayPay Examination dashboard has now been optimized to show results in real-time.
Once you have successfully completed all four stages of the test, you will be upgraded to the level of a PayPay Veteran. Once upgraded, you will be able to choose projects that you want to handle and also select teams that you want to work with. In addition, 10% of the profits of the projects you undertake will be yours aside from your regular salary.
If you have any questions, please see the Human Capital Development Manager or reply to this email.
I wish you the best as you advance in your career. Thank you.
Best regards,
Achan Nancy
Sample 5 – Business Meetings
SUGGESTED SUBJECT: Resolution of Account Management Issue
Hi James,
Like I said in my previous email, I would like to discuss the account management issue with you, Tyson and Ali. Can you please coordinate with Tyson and Ali for a date and time that works for all of us to have a conference call next week?
– Tyson’s email is [email protected]
– Ali’s email is [email protected]
Once you come up with a time that works for all of us, please set up a conference call, invite us via email and add it to my calendar.
Thank you.
Achan