The buying and selling of goods and services typically require a large number and diversity of emails for processes to run smoothly. So we have put together a compilation of nicely written professional email requests that would help you handle commercial discussions via email.
Professional Email Requests Samples
Below are some professional email request templates to guide you. They include requests for the supply of materials, the return of goods purchased, and so on.
Sample 1 – Fixing Bank Error
SUGGESTED SUBJECT: Error in Bank Account Balance
Dear Mr. Ben,
I would like to report an error in my bank account balance. A check for $3000 was deposited into my account on January 15, 2016. Unfortunately, this payment has not been reflected in my account yet. On February 5, 2016, I made a complaint physically at your “customer inquiry desk,” and yet I haven’t seen the payment in my account.
A copy of my check numbered 131 is attached to this email. Kindly look into this issue and let me know if you need more information about my plight.
Please inform me as soon as this issue has been fixed.
Sincerely,
Edward Payne
Sample 2 – Cancelled Subscription
SUGGESTED SUBJECT: Cancellation of Subscription
Dear Ms. Allen,
I replied to you in March and requested that you cancel my subscription to Highpoint Magazine and reimburse the remaining part of the subscription. This is August, and I am still getting the magazine. I just received the September issue today.
I have attached further information on the titles and dates of the magazines sent without my approval to hasten the cancellation of my subscription. I also rely on you to reimburse my money for the six months of issues you sent since my cancellation request was initially made.
Thanks so much for your reflection on this issue.
Sincerely,
Peter Macpherson
Sample 3 – Free Product Samples
SUGGESTED SUBJECT: Free Product Samples for Fashion and Styles Magazine’s Event
Dear Mrs. Humphrey,
We would like to introduce a social event for founders and proprietors of fashion companies to you. This event is organized by Fashion and Styles magazine. Over the years, the event has grown bigger and bigger.
This year’s social event will take place in the country’s capital city, Abuja. Besides the outstanding event plan for all participants, the event is an occasion for the community receiving you as a guest to invite businesses to its region by displaying the goods produced by the businesses of this region.
Customarily, we have sent information to the companies in this region on the need to donate goods that will be deposited in the hotel lodges of the social event attendees as a share of their welcome package. Would consider assisting us with 300 cartons of sweet plantain chips that we can add to the pack? We will also add writing on your business and the range of products you have.
The social event will take place at the City Hill Hotel Conference Centernter beginning on April 10. Samples of the product can be sent to me at the conference center where we would gather the entire welcome package. However, if it is more convenient for you, we will send a vehicle to pick up the samples before the event.
I will call your office in the next two weeks for a follow-up on this email. For any questions, please don’t hesitate to call me at +2348157479837. Thanks in anticipation of your participation at the social event.
Best Regards
Janet Franklin
Event Coordinator
Sample 4 – Information about a New Product
SUGGESTED SUBJECT: Information about your Engineering Toy Kits
Dear Mr. Duncan,
A huge number of requests have been received by us for the engineering toy kits your company produces. We are originally in the kiddies’ bookselling business but we have decided to broaden our offers by adding products that will be good supplements for our books and relevant to our goals of developing kids to be engineers and manufacturers.
Please send some details about your products to me and any other essential material that will assist us to conclude if that is the kind of product that will fascinate kids who are between the ages of 1-12 years. Thanks a lot.
Cordially,
Hannah Walsh
BROODTECH Kiddies Director
Sample 5 – Pricing Information
SUGGESTED SUBJECT: Pricing Information on Writing Boards
Dear Mr. Mike,
We organize a series of coaching clinics for secondary schools’ table tennis coaches at our college every summer. Upon arrival, we give all participants a writing board with a clip that is made up of the week’s plan as well as writing pads for taking notes and clipping all the training documents they will be given during the week.
I saw a catalog with my colleague showing your company’s range of writing boards with clips for seminars and training programs. The price indicated per writing board is $10. We would be making an order for at least 60 of the writing boards at a time. Is there a discount package for bulk purchaseswouldwill also like to know the minimum price if we ordered 15 or more writing boards.
Please send the details of the pricing and any other essential material.
Sincerely,
Richard Coleman
Program Coordinator